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San Jose Day Of Wedding Planners

Browse these day-of wedding planners with great ratings from Thumbtack customers in San Jose.

Top Pro
I Do x Two
5.0
from 109 reviews
  • 18 years in business
  • 130 hires on Thumbtack
  • Top Pro on Thumbtack
Danielle S.
Verified review

The moment we met Saundra, we knew we had to use her, as our wedding officiant! She was professional, friendly, helpful, organized, punctual, and well-spoken. What stood out the most about Saundra, though, was her wonderful personality! Interacting with her was so natural! It almost felt like we were working with a member of our family! Saundra literally went above and beyond for us! Before our big day, she met with us several times to make sure she had a clear understanding of what we wanted for our ceremony. She would also frequently check-in with us, via text and email, to see if we needed any help with our vows, offer advice, and give us helpful suggestions to help us personalize our ceremony and make it special. On the day of our wedding, Saundra showed up early to make sure everything ran smoothly. Holding a ceremony in front of 200 people was quite intimidating, but Saundra was there to guide us (and the members of our wedding party) through every step of the way and really put us at ease. She made sure that everything went off with out a hitch and one week later, our guests are still telling us how much they loved our ceremony! It was literally everything we could have hoped for and we could not have done it without her!!!

Top Pro
Cazadores Catering
4.9
from 109 reviews
  • 28 years in business
  • 181 hires on Thumbtack
  • Top Pro on Thumbtack
Trish F.
Verified review

We had a wedding rehearsal dinner on a Friday and I connected and ordered on Tuesday of the same week. Professionals all the way and the food was outstanding! Thank you Evan and Gabby!

Top Pro
Catering Services
4.9
from 77 reviews
  • 9 years in business
  • 114 hires on Thumbtack
  • Top Pro on Thumbtack
John L.
Verified review

Michael was terrific to work with. He helped us out with logistics the day of our wedding and made himself available to perform any task that was required for things to run smoothly. I would definitely recommend him to have on hand to get things done!

Event Coordinator
4.9
from 64 reviews
  • 4 years in business
  • 89 hires on Thumbtack
Lei L.
Verified review

Before I give my glowing review of Tiffany, I have to preface the review with a few words so you know that I was in your shoes. Wedding planning sucks and having to stick to a limited budget doesn't it make it easier. As a bride, sometimes you have to cut corners in order to afford simple things (or let's be honest more desired things) for your wedding. Hiring a full service wedding planner, was one of those things that I really wanted, but I knew it would take a huge chunk out of my wedding budget. My wedding was in San Francisco, so it’s not the cheapest city to have your wedding. But after receiving price quotes from full service wedding planners, their prices depressed me (adding unnecessary stress to my wedding budget woes) and when I looked at their packages, I just didn't feel like it was right for me or my budget. I had to take a step back, breathe, and take ownership of wedding planning and face reality. I knew what I’d need to do, to stay on budget. I had big decisions to make as a bride, but I knew I could save a ton, if I planned my own wedding. So I thought “hey I plan many events for my friends, family, and clients all the time, we’ve got about 85-100 guests to invite, why not plan my own wedding, and hire a day of coordinator to save money?" I did just that and when I was in the process of looking for a day of coordinator, my next thought was, "shoot if I hire a day of coordinator, will I overlook something and regret not hiring a full service wedding planner?". With caution, I started to ask for quotes for day of coordinators and realized right away what I needed to do. I put a request up on Thumbtack and the email quotes came rolling in. I was astonished. But I was in a conundrum - every price was competitive, so how does one choose a vendor over the other. All of them had amazing reviews (which put my initial concerns more at ease). I spent a few days emailing back different vendors, asking them questions, reading their reviews, even looking them up on Linkedin! I did some my research and eventually decided on Tiffany Won. Choosing her as the day of coordinator was one of the best decisions I made during the wedding planning process. 3 pieces of advice if you DIY: First off ladies, have more confidence in your planning abilities and use the resources the internet provides you (there are a ton of wedding checklists and schedules online to help you plan your own wedding, and for inspiration for décor or what not, pinterest was key for me). It might be intimating at first, and the time involved in planning your wedding might feel like an absolute time suck, but trust in yourself and plan your day. No one has a better vision of what you want for your wedding, more than you. Secondly, trust in a day of coordinator like Tiffany to execute on your vision. She's top notch and will be a valuable asset in your planning process. I hired her as my day of coordinator. I was a little anxious, but after I spoke with her on the phone and especially after I met her before my wedding for the 2 hour “pre-wedding meeting”, I could tell that she had plenty of experience in event planning and coordination. Not only does she have experience in wedding planning, but she has extensive experience planning corporate events and conferences, which as you know, could range from hundreds to thousands of attendees. My thought was, if this girl can plan corporate events that are large scale, she will definitely be able to coordinate my smaller scale event. She also asked the right questions before the wedding, which put my concerns at ease, since she is very sharp and it became clear to me, that event planning plays a very familiar story in her head, a story she knows word for word. Thirdly, stick to your budget. If you need to roll up them sleeves and plan your wedding, just do it. But call in some cavalry to take over on the day of your wedding day because you’ll need it. Make sure you go with a pro like Tiffany. I’m pretty detailed oriented. So is she. I thought I had every detail planned, all she has to do is follow the schedule. You know what, she was able to catch holes in my schedule and my planning. She worked with me to double check my wedding schedule and everything – the whole shebang…from pre-wedding day stuff like what time the florist will set up, when will the lighting company get to the venue, advice or a second opinion on wedding décor, suggestions for additional vendors….even ceremony logistics such as where people would stand, the flow of the event, gaps in the vendors schedules…and the wedding reception details like when the band would take their breaks so she can play an ipod or something so background music would play, helping with the mic transition from the emcee to other guest speakers, overseeing food service so there wasn't a huge gap between the appetizers and dinner, making sure I ate, making sure the groom and I did our table rounds to thank our guests for coming, making sure at the end of the evening someone could collect my wedding gifts, etc etc. Tiffany did a phenomenal job at overseeing every tiny detail the day of the wedding! My wedding went smoothly, the guests had a fantastic time, I now have memories that will last a lifetime, and this was all because I had help taking some wedding responsibilities off my shoulders, I'm so glad I hired Tiffany! Tiffany went over and beyond the call of duty and at a very fair price. Whether you hire her as a day of coordinator or hire her for full service wedding planning (or to plan any type of event), do yourself a favor and put her in your top consideration list. I would hire her again if I could. I will certainly be recommending her to my friends and family. And if you hire her, I’m sure you will eventually do the same. Kudos Tiffany for the excellent work! Written by a very happy bride :)

AR Weddings N Events
4.6
from 54 reviews
  • 3 years in business
  • 87 hires on Thumbtack
Sarah R.
Verified review

AnnaMarie was a fantastic wedding planner and coordinator for the day of. She was always approachable through phone call, text, and email, and always very responsive. I suspect I could have easily contacted her twice as much as she would not have minded. She always had immediate answers to my questions, too. She had no problem travelling about 50 miles for us for the site venue walk through, the rehearsal, and the day of the wedding. AnnaMarie was incredible on the day of our wedding, she handled all the problems and didn't let us have to worry about them. She put up all the decorations, and handled all the details according to our wants, and stayed until the end of the night cleaning up, and really went made the day run smoothly. I would definitely recommend AnnaMarie and AR Weddings N Events for any of your party coordination/planning needs.

  • 5 years in business
  • 96 hires on Thumbtack
Nisha M.
Verified review

Manya and her team made all my dreams come true for my colorful chai-themed co-ed baby shower. I'm extremely detail-oriented and a perfectionist by heart - so that's a challenge for any event planner :) Manya helped execute my vision to the T! She's very hardworking, kind and accommodating to all needs - big and small. She has good ideas and can be flexible to work with on any budget. She's also very responsive to text, email and phone calls. You won't regret collaborating with Manya - she's passionate about her work and will help make your event truly dazzle :)

Top Pro
Forsyth Designs
4.9
from 32 reviews
  • 11 years in business
  • 43 hires on Thumbtack
  • Top Pro on Thumbtack
Christina H.
Verified review

We really struggled to find a wedding coordinator that could tailor their services to meet our needs and were so fortunate when a family friend recommended Matt! He was instantly on board and right on top of everything leading all the way up until the big day. I don't think I was the easiest bride to work with either, as I had all these crazy ideas about what our wedding day would look like, and Matt would always, very gently, guide me in the right direction, still maintaining my vision, and I very much appreciated that about him. As it came closer to the big day, he made it very clear that he didn't want me to stress about anything and instilled confidence in me that he had it all covered. He was quick in his correspondences and exceeded our expectations, making sure everything went smoothly from start to finish. We are very grateful for all of his support, and looking back, couldn't imagine what our day would have looked like if we didn't have him as the guiding force of our wedding team!

  • 5 years in business
  • 47 hires on Thumbtack
Kendall M.
Verified review

Actually I didn't meet the LadyMarry coordinator and florist, until the rehearsal day, because I was planning my wedding remotely in New York. They are very responsive and patient to my endless questions, and did a great job about organizing the rehearsal and communicating with the other vendors. I always saw Melissa and Donna running around. Hiring you was the best decision I made for my wedding. Thank you!

Top Pro
Roddy Diaz
4.8
from 23 reviews
  • 7 years in business
  • 30 hires on Thumbtack
  • Top Pro on Thumbtack
Amanda P.
Verified review

They were very helpful the day of my wedding. Roddy is a good manager who delegates his team well and was very upfront and honest about what was provided at the quote.

Top Pro
Taneva Events
4.8
from 21 reviews
  • 5 years in business
  • 23 hires on Thumbtack
  • Top Pro on Thumbtack
Ian D.
Verified review

Velina was great at organizing and keeping schedule on our wedding day. I'd highly recommend her to anyone looking for a wedding plan or day-of coordinator.

In This Moment
4.8
from 20 reviews
  • 3 years in business
  • 31 hires on Thumbtack
Sarah F.
Verified review

I absolutely recommend Kristine and her team. She met up with my husband and I at our venue about a month before our wedding. This was a several hour drive for her which we really appreciated. She took the time to go through every detail, not only about the catering component, but the entire wedding. She clearly has a great deal of experience in the business and we got a lot of great ideas and input from her. She also was very much our advocate when dealing with the difficult bar manager at our venue. The day of the wedding she and her team set everything up perfectly. Her staff was amazing. They were all so sweet and stayed to the very end of the night making sure everything was cleaned and finished. Again I completely recommend Kristine, our wedding was amazing and a huge success which she had a big part of!

Divinity Events
4.9
from 19 reviews
  • 3 years in business
  • 31 hires on Thumbtack
Noel C.
Verified review

Midsummer Night’s Project: I found Raquel on very short notice, 2 days before our party. My other team member was sick during the week & wasn’t sure she was going to make it to the party. Raquel is professional, punctual, sharp, personable, reliable and creative. I’ll tell you why… The Task: String artificial floral vines to sets of balloons in 2 hours or less. The day of the party there was a major detour to the venue. The street to get to the venue was blocked! The police officers guarding the blocks let me through after I explained to them I’ve got a party right where it’s being blocked & I’ve got all sorts of decorations. They let people through as long as you’ve got an event :). With that major detour Raquel still managed to be on time. She parked her car parallel to the blocked street (so smart!). When she got to the venue she gave me a warm smile. She knew I was a bit stressed with the whole detour issue. I explained to her in less than 5 minutes of my vision & she did a great job. Raquel is a great listener & a quick study. My other team member showed up and I had Raquel take the lead. She explained to her and eventually the event planner who came to help as well what to do. She has great communication skills. There were other things happening at the party that she was privy which I was clueless to & Raquel “translated” party lingo to me which helped me make quick & sounds decisions. I’ve only met Raquel that one time & I knew by her demeanor & work ethic that I can rely on her that I’m in good hands. My stress level really diminished…yay! Raquel didn’t do just the job given her, she went above & beyond. She was very creative & proactive. Without being asked, Raquel thought of a way to make the cake table look spectacular! Raquel is sensitive to my wants that she communicated with me her plan first. Raquel strategically placed floating floral vines at the back of the cake table. I believe Raquel has photos. I was so busy with everything else I didn’t find the time to take décor photos. The result was just beautiful! I think after reading this you’ll find that I cannot say enough good things about Raquel. I won’t be surprised the next time I ask her to rescue me that she’ll be booked. Raquel…thank you for everything! You made it such a magical day for us :). 

Top Pro
  • 8 years in business
  • 28 hires on Thumbtack
  • Top Pro on Thumbtack
Stephanie R.
Verified review

Loved working with Sassy Diva! The floral design on my wedding day definitely exceeded all of my exceptions. Can't thank you enough, Beth!

Top Pro
MKultra Events
5.0
from 13 reviews
  • 19 years in business
  • 15 hires on Thumbtack
  • Top Pro on Thumbtack
Thy C.
Verified review

Mary Kay was our day of coordinator for our wedding 10/7/17. We were so thankful for her help leading up to the wedding, on the rehearsal, and on the actual wedding day. Would highly recommend MK because she was a rockstar. Thank you so much, Mary Kay!!

Top Pro
Birminkeley
4.9
from 9 reviews
  • 2 years in business
  • 25 hires on Thumbtack
  • Top Pro on Thumbtack
Maria P.
Verified review

Heidi and Ashton were the perfect day-of wedding coordinators. When we arrived at the site on our wedding day, everything was beautifully set up as if by magic. Gracefully and unobtrusively, they made everything happen. They arranged flowers, set up the wedding altar, wrangled vendors, and guided guests through the day’s various phases (ceremony, reception, toasts). They even served us cake and champagne. Our guests remarked on how “effortless” the wedding seemed; this is largely due to Birminkeley’s hard work! Birminkeley also helped plan our wedding. They visited the venue with us and talked us through everything from where to seat the guests to how many tablecloths to order. Later, they helped us search for wedding vendors. Despite our tight timeline (~2 months), they found us a wonderful photographer, rental company, and makeup artist. They were persistent and tenacious in making sure the vendors would adhere to our venue’s strict requirements. In addition to being very capable, flexible, and affordable, Heidi and Ashton are very pleasant to work with. Their calmness and perseverance helped us get through a very stressful time!

Robyn Diane Events
5.0
from 8 reviews
  • 4 years in business
  • 14 hires on Thumbtack
Stacey G.
Verified review

Robyn made my bridal shower a total surprise! I was not expecting it at all. It was based on me, as the theme was what I love best, horses. I could tell she had spent so much time researching to find decorations and party favors that would make my bridal shower so special. She also helped plan my backyard wedding. I'm not a very good party planner myself so had no idea where to start. When I hired her, she stepped right in and took the control I was looking for. I could relax and have a great time at my wedding knowing every little detail was being watched and taken care of by Robin.

Jaimee Leigh Events
5.0
from 8 reviews
  • 19 years in business
  • 27 hires on Thumbtack
Kathy H.
Verified review

Our experience with Weddings by Jaimee was exceptional. Jaimee’s services are truly “Turn Key”. She was a very warm and professional Officiant, Wedding Planner and Floral Designer. Her knowledge of Aloha, flowers and design allowed us to customize our dream of creating our Hawaii Theme of “Ohana”! You feel her excitement for making your day the most important thing in the world. I did not hesitate to recommend her to our hotel Catering Director as an Officiant and Floral Designer. Reach out to Weddings by Jaimee to make your wedding day one to remember.

Events By Rubal
4.9
from 8 reviews
  • 1 year in business
  • 3 hires on Thumbtack
Alina R.
Verified review

They say a wedding is only as good as the people who plan it. We absolutely LOVED working with Rubal at Events by Rubal!!!! We have the Rubal to thank for the most beautiful, seamless and perfect day in our lives! From the moment we hired Rubal, we felt not one ounce of stress or worry for our wedding day. Who knew wedding planning could be so fun? Rubal is the sweetest, most creative, talented and organized person and it genuinely shows through her amazing events. She was there every single step of the way from the concept and design of the wedding, helping us find amazing vendors, organizing and facilitating all vendor meetings, and providing us with professional guidance in a non-obtrusive and tasteful way. With my husband and I both working full time jobs, she made planning SO easy and stress free. Our wedding was absolutely stunning and flawlessly executed and it we owe it all to Rubal's dedication to ensure that we had and ENJOYED the wedding of our dreams. We received overwhelming compliments on not only the design details, but how smooth, elegant and effortless the wedding day was. It was the best decision we could have ever made to hire Rubal to plan our wedding and feel so lucky to have worked her. Rubal we love you! - A+M

Events by Diana & Tammy
5.0
from 6 reviews
  • 3 years in business
  • 4 hires on Thumbtack
Anikke F.
Verified review

Hiring Diana and Tammy to be the day-of coordinators for our wedding was probably the BEST decision my husband and I made! They took all the pressure off both of us the whole week leading up to our wedding. I met with Diana and Tammy (via GChat) at least once a month to check the status of what tasks I had completed and to make sure I was on task -- this really held me accountable as a chronic procrastinator. As we got closer to the date of the wedding, we even met weekly! After each of the meetings I felt even more excited and at ease about our big day! Tammy and Diana really helped me with some touchy family issues and they had some great suggestions on how to handle them. If I were to ever have a huge event again, I wouldn't hesitate to recruit their services... in fact, whenever my friends get engaged, I highly recommend Tammy and Diana!

Magnetic Magnificent Events
5.0
from 6 reviews
  • 6 years in business
  • 1 hire on Thumbtack
Norane M.
Verified review

Christa handled everything I asked her to the day of my wedding. There were many complexities and moving parts because I had a reception and an after party. Christa handled both amazingly well. We met a few times before and spoke on the phone throughout my engagement. I was in great hands with Christa. She had many ideas and helped make my reception beautiful!

La Vie en Rose
4.0
from 7 reviews
  • 20 years in business
  • 9 hires on Thumbtack
Maniya E.
Verified review

If you need a florist, look no further! La Vie en Rose is so amazing. Shari, was the person we worked with and she was so genuinely interested in making sure our wedding felt like a very special day. I talked to other florists, and felt like I was being pushed through a conveyor belt of other customers. With Shari, we met at a wholesale floral shop, picked out vases and flowers together, and did a pseudo bouquet assembly on the spot. It was great, especially since my now-husband needs to physically see things put together. Shari is super quick to reply, thinks about things I wouldn't have thought of, so kind and caring, always chirpy and again just genuinely interested in our experience. She drove from San Jose to Monterey to deliver our flowers, day of the wedding, and insisted on delivering directly to me so she could personally show the various bouquet arrangements she made. Her price is also lower than other vendors, and she's upfront about that, but don't let that make you think the quality is any less. It will be MORE than you can expect from anyone else. Shari - Thank you for an amazing wedding!

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Hire skilled professionals for absolutely everything.