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Santa Clara Wedding Coordinators

Browse these wedding coordinators with great ratings from Thumbtack customers in Santa Clara.

Top Pro
I Do x Two
5.0
from 109 reviews
  • 18 years in business
  • 130 hires on Thumbtack
  • Top Pro on Thumbtack
Erin M.
Verified review

From the first time we met with Saundra, I knew we would have the personalized wedding we wanted. Along the way we realized how indispensable Saundra is, and decided to hire her as our wedding coordinator as well. She gathered lots of information from both of us separately, and put together the most wonderful, intimate, and joyful ceremony! She really kept me calm, and helped me with ideas and suggestions. Her relaxed and caring demeanor was so great on our wedding day! She floated through the day, taking care of everything with ease. I have been given compliment after compliment on our ceremony, and the whole day. So many people said it was the best wedding they had ever been to! I can't recommend her enough!! <3

Top Pro
Cazadores Catering
4.9
from 109 reviews
  • 28 years in business
  • 181 hires on Thumbtack
  • Top Pro on Thumbtack
Trish F.
Verified review

We had a wedding rehearsal dinner on a Friday and I connected and ordered on Tuesday of the same week. Professionals all the way and the food was outstanding! Thank you Evan and Gabby!

Top Pro
Catering Services
4.9
from 77 reviews
  • 9 years in business
  • 114 hires on Thumbtack
  • Top Pro on Thumbtack
Jennifer R.
Verified review

We were looking for a "day of" coordinator for our wedding...so I started looking on Thumbtack for help. After reading reviews on Michael and his profile, we met up at a local coffee shop to talk about what our needs were and if he could do it. I had a great feeling about him right then...I even showed him our card table ideas and wedding favors, and he gave me better ideas of how to set them up (talk about "thinking outside the box!"). Up until the BIG day, he kept in touch, asked how things were going and if I needed any help....I so much appreciated these messages being the nervous bride! The day of, he was punctual, was able to get through a "check list" I made him regarding set up and timing...and, most importantly, he kept me calm! If any "hiccup" came up, he fixed it in an instant! I truly believe our wedding ran smoothly and on time, thanks to Michael! I would definitely hire him again for any party planning/coordinating needs...or even floral needs (he is a great florist, too!) Thank you so much, Michael! I don't know what I would have done without you!

Event Coordinator
4.9
from 64 reviews
  • 4 years in business
  • 89 hires on Thumbtack
Jenny C.
Verified review

I hired Tiffany to be the day-of coordinator for my wedding. It was AWESOME. She's an event planner, so running the day-of logistics was perfect. Tiffany's very organized, asks all the right questions, and is able to coordinate with all the vendors. On the day-of, she was there on time and made sure everything ran smoothly. :)

AR Weddings N Events
4.6
from 54 reviews
  • 3 years in business
  • 87 hires on Thumbtack
Lexy R.
Verified review

Rebecca was our day of wedding coordinator for our backyard wedding in June 2018 and she did a truly fantastic job. There were definitely some logistical challenges we were worried about including getting our guests to the venue from an offsite parking lot and coordinating the set up of various things after the wedding started due to heat ( including our dessert bar and wedding favors). Rebecca handled all of this spectacularly and made us feel at ease the whole time. When we under-planned for the amount of ice we needed for the day and ran out, Rebecca drove 10 minutes to the store to get more for us. I honestly really didn’t appreciate how much I needed a wedding coordinator until the day of the wedding. It just couldn’t have gone as smoothly without her and I would have been way more stressed. Only con ( and it didn’t feel like enough to deduct stars ) was I felt like this business was really aggressive about getting a review. I have gotten at least 10 requests between them and thumbtack (compared to our other small business vendors who asked once) in the 2.5 weeks since the wedding. I understand how important reviews are and always intended to write a glowing review of this company. Have truthfully had other priorities since the wedding finished and Just didn’t particularly appreciate the number of requests. That being said would not hesistate to hire them again. Rebecca was truly a gem and we are so grateful for her hard work and dedication on our wedding day.

Top Pro
Forsyth Designs
4.9
from 32 reviews
  • 11 years in business
  • 43 hires on Thumbtack
  • Top Pro on Thumbtack
Christina H.
Verified review

We really struggled to find a wedding coordinator that could tailor their services to meet our needs and were so fortunate when a family friend recommended Matt! He was instantly on board and right on top of everything leading all the way up until the big day. I don't think I was the easiest bride to work with either, as I had all these crazy ideas about what our wedding day would look like, and Matt would always, very gently, guide me in the right direction, still maintaining my vision, and I very much appreciated that about him. As it came closer to the big day, he made it very clear that he didn't want me to stress about anything and instilled confidence in me that he had it all covered. He was quick in his correspondences and exceeded our expectations, making sure everything went smoothly from start to finish. We are very grateful for all of his support, and looking back, couldn't imagine what our day would have looked like if we didn't have him as the guiding force of our wedding team!

  • 5 years in business
  • 47 hires on Thumbtack
Carolyn B.
Verified review

I would highly recommend LadyMarry, I was travelling from overseas for my wedding and Birte could not have been more helpful, any advice I required she happily gave, responded to all my e mails in a timely manner. The flowers she provided were absolutely stunning, they lasted so long too. I would highly recommend if anyone is looking for any advice on weddings that they use LadyMarry. Birte, thank you so much for helping make our wedding day so special.

Top Pro
Roddy Diaz
4.8
from 23 reviews
  • 7 years in business
  • 30 hires on Thumbtack
  • Top Pro on Thumbtack
Anh H.
Verified review

Roddy is very responsive to my request and questions. Although I didn't book him as a coordinator for my wedding, I believe he will be a perfect fit.

Top Pro
Taneva Events
4.8
from 21 reviews
  • 5 years in business
  • 23 hires on Thumbtack
  • Top Pro on Thumbtack
Patricia S.
Verified review

Veline was the wedding coordinator for my sister's wedding at Holman Ranch. She was amazing and exceeded our expectations. We highly recommend her and would love to work with her in our future family events!

In This Moment
4.8
from 20 reviews
  • 3 years in business
  • 31 hires on Thumbtack
Sarah F.
Verified review

I absolutely recommend Kristine and her team. She met up with my husband and I at our venue about a month before our wedding. This was a several hour drive for her which we really appreciated. She took the time to go through every detail, not only about the catering component, but the entire wedding. She clearly has a great deal of experience in the business and we got a lot of great ideas and input from her. She also was very much our advocate when dealing with the difficult bar manager at our venue. The day of the wedding she and her team set everything up perfectly. Her staff was amazing. They were all so sweet and stayed to the very end of the night making sure everything was cleaned and finished. Again I completely recommend Kristine, our wedding was amazing and a huge success which she had a big part of!

Top Pro
  • 8 years in business
  • 28 hires on Thumbtack
  • Top Pro on Thumbtack
Carmen B.
Verified review

Beth is a wonderful, understanding, patient and caring florist. She truly loves her job and has a passion for floral design. She is also great about coordinating day of events. I hired Beth to do flowers for my Mexican themed wedding, as well as assist me in day of coordination. She went as far as traveling with me to a pick-your-own dahlias farm where we decided on which flowers would be the best for my bouquets and arrangements the day before the wedding. Beth is also timely, responds to emails very quickly and is very well organized. I have recommended her to other friends for their weddings and they also had very positive experiences with her. When I consulted her for advice on my wedding coordination, Beth had wonderful insights and opinions due to her years of experience. In short, Beth has a great eye for design and is very patient with her clients. I know I was always changing my mind and on the fence, and Beth did a great job keeping me on track and helping me make important decisions regarding my floral arrangements and wedding coordination.

Top Pro
MKultra Events
5.0
from 13 reviews
  • 19 years in business
  • 15 hires on Thumbtack
  • Top Pro on Thumbtack
Carla S.
Verified review

Mary Kay was our daughter's wedding coordinator. She worked with us for a year on ironing out details and had many useful ideas and suggestions. Day of the wedding she was spot on, I didn't worry about a thing because she took care of it all from start to finish. She was resourceful, creative, high energy and thoroughly a pleasure to work with. She has a lot of experience which makes her invaluable!

Top Pro
Birminkeley
4.9
from 9 reviews
  • 2 years in business
  • 25 hires on Thumbtack
  • Top Pro on Thumbtack
Maria P.
Verified review

Heidi and Ashton were the perfect day-of wedding coordinators. When we arrived at the site on our wedding day, everything was beautifully set up as if by magic. Gracefully and unobtrusively, they made everything happen. They arranged flowers, set up the wedding altar, wrangled vendors, and guided guests through the day’s various phases (ceremony, reception, toasts). They even served us cake and champagne. Our guests remarked on how “effortless” the wedding seemed; this is largely due to Birminkeley’s hard work! Birminkeley also helped plan our wedding. They visited the venue with us and talked us through everything from where to seat the guests to how many tablecloths to order. Later, they helped us search for wedding vendors. Despite our tight timeline (~2 months), they found us a wonderful photographer, rental company, and makeup artist. They were persistent and tenacious in making sure the vendors would adhere to our venue’s strict requirements. In addition to being very capable, flexible, and affordable, Heidi and Ashton are very pleasant to work with. Their calmness and perseverance helped us get through a very stressful time!

Robyn Diane Events
5.0
from 8 reviews
  • 4 years in business
  • 14 hires on Thumbtack
Stacey G.
Verified review

Robyn made my bridal shower a total surprise! I was not expecting it at all. It was based on me, as the theme was what I love best, horses. I could tell she had spent so much time researching to find decorations and party favors that would make my bridal shower so special. She also helped plan my backyard wedding. I'm not a very good party planner myself so had no idea where to start. When I hired her, she stepped right in and took the control I was looking for. I could relax and have a great time at my wedding knowing every little detail was being watched and taken care of by Robin.

Jaimee Leigh Events
5.0
from 8 reviews
  • 19 years in business
  • 27 hires on Thumbtack
Kathy H.
Verified review

Our experience with Weddings by Jaimee was exceptional. Jaimee’s services are truly “Turn Key”. She was a very warm and professional Officiant, Wedding Planner and Floral Designer. Her knowledge of Aloha, flowers and design allowed us to customize our dream of creating our Hawaii Theme of “Ohana”! You feel her excitement for making your day the most important thing in the world. I did not hesitate to recommend her to our hotel Catering Director as an Officiant and Floral Designer. Reach out to Weddings by Jaimee to make your wedding day one to remember.

Events By Rubal
4.9
from 8 reviews
  • 1 year in business
  • 3 hires on Thumbtack
Alina R.
Verified review

They say a wedding is only as good as the people who plan it. We absolutely LOVED working with Rubal at Events by Rubal!!!! We have the Rubal to thank for the most beautiful, seamless and perfect day in our lives! From the moment we hired Rubal, we felt not one ounce of stress or worry for our wedding day. Who knew wedding planning could be so fun? Rubal is the sweetest, most creative, talented and organized person and it genuinely shows through her amazing events. She was there every single step of the way from the concept and design of the wedding, helping us find amazing vendors, organizing and facilitating all vendor meetings, and providing us with professional guidance in a non-obtrusive and tasteful way. With my husband and I both working full time jobs, she made planning SO easy and stress free. Our wedding was absolutely stunning and flawlessly executed and it we owe it all to Rubal's dedication to ensure that we had and ENJOYED the wedding of our dreams. We received overwhelming compliments on not only the design details, but how smooth, elegant and effortless the wedding day was. It was the best decision we could have ever made to hire Rubal to plan our wedding and feel so lucky to have worked her. Rubal we love you! - A+M

Event Cre8tive
4.4
from 7 reviews
  • 11 years in business
  • 14 hires on Thumbtack
Sherri H.
Verified review

Danny's floral arrangements are beautiful and thoughtful composites plucked out of fairy tale imagery. I was a bride who hired Danny for my wedding flowers. Originally, I just wanted fresh flowers, some roses, something simple and pretty. However, for the centerpieces, I requested a special set-up with Moroccan lanterns, rustic wood slabs, and flowers spilling out the lanterns flanked by oranges (a Chinese symbol for fortune). In addition, I noted that our wedding colors were pink, blue, cream and gold. Danny was extremely open, flexible, and considerate in listening to my and my husband's vision. In addition, there were a few last minute changes such as: number of reception tables, changing my bouquet to a cascade bouquet, and adding more corsages and boutonnieres to the order. Danny was always very patient and graciously said that he'll do everything he could to make my wedding a dream come true. On the day of my wedding, I walked into my bridal changing room and saw the most gorgeous bouquet I'd ever seen. Blush roses, blue orchis, delicate violet flowers, and eucalyptus coins tumbled majestically in a floral waterfall - wild and natural, yet together making a disciplined formation. Later, I walked down the aisle and saw my beloved standing in front of a gazebo that was swathed in white chiffon and vibrant florals, also Danny's work. An hour and a half later, when we entered the reception room, I was met with the magnificence of our sweetheart table. Being a practical person, I had just discussed with Danny that we'd have a simple sweetheart table with my bridal bouquet as a centerpiece. What met my eyes was a golden tablecloth filled with rosette swirls. Across it were crystal goblets, Moroccan lanterns juxtaposed with oranges and golden frames containing my husband's and my pictures and standing atop tomes and wooden slabs. In that moment, my simple self became suddenly enraptured by a desire for lovely things, and in my transformation, decided that I must preserve my bridal bouquet. Danny indeed works magic.

Magnetic Magnificent Events
5.0
from 6 reviews
  • 6 years in business
  • 1 hire on Thumbtack
Edward M.
Verified review

Working with Christa for our wedding was a wonderful experience. She was attentive, communicative, accommodating & had a lot of creative ideas to help us work within our budget. On our wedding day, she ran the event flawlessly which allowed my wife & I to not have to stress about anything with vendors, the venue, etc. I highly recommend her, she's the best!

Events by Diana & Tammy
5.0
from 6 reviews
  • 3 years in business
  • 4 hires on Thumbtack
Anikke F.
Verified review

Hiring Diana and Tammy to be the day-of coordinators for our wedding was probably the BEST decision my husband and I made! They took all the pressure off both of us the whole week leading up to our wedding. I met with Diana and Tammy (via GChat) at least once a month to check the status of what tasks I had completed and to make sure I was on task -- this really held me accountable as a chronic procrastinator. As we got closer to the date of the wedding, we even met weekly! After each of the meetings I felt even more excited and at ease about our big day! Tammy and Diana really helped me with some touchy family issues and they had some great suggestions on how to handle them. If I were to ever have a huge event again, I wouldn't hesitate to recruit their services... in fact, whenever my friends get engaged, I highly recommend Tammy and Diana!

La Vie en Rose
4.0
from 7 reviews
  • 20 years in business
  • 9 hires on Thumbtack
Thumbtack Customer
Verified review

She is very creative, which is something I am definitely not, so I appreciated that aspect of her work. I did notice that she is a little scatter-brained and less organized than my other wedding vendors. In the end, she got the job done and it turned it nicely.

Stratford & Pearl
5.0
from 2 reviews
  • 3 years in business
  • 1 hire on Thumbtack
Avery L.
Verified review

Shannon was the day of coordinator for my wedding and it was great. We met before hand and laid out how the day would run as well as vendors that needed to be coordinated. The day was stress free. She is so detail oriented and doesn’t miss a detail. Stratford & Pearl is a must have for any event. :)

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

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