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Find a day of wedding coordinator near Charlotte, NC

Find a day of wedding coordinator near Charlotte, NC

5 near you

Find a day of wedding coordinator near Charlotte, NC

5 near you

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Top 5 Day Of Wedding Coordinators near Charlotte, NC

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Charlotte day of wedding coordinators
Elisabeth J.
I would've not survived without Carla! She was my day of coordinator for our wedding on September 8th, 2018 and was just a life saver. She helped me communicate with all of my vendors and made sure I had everything prepared leading up to the wedding. The day of, she grabbed the reins and took over. It was awesome. I didn't have to worry about anything other than getting ready! She made everything perfect and kept us to our schedule. She is so patient and attentive. Carla is definitely someone that you want helping you with your wedding. Fabulous job!
Precious Times Events, LLCPrecious Times Events, LLC
Thumbtack Customer
It took me a month to write this review since I wanted to be objective. I definitely had an affair to remember, how may can say that of their wedding day? I’m going to start by saying that I believe all the above comments are written by REALLY good friends of Carmen. The woman that I met does not resemble even a bit to the woman described in this website… For starts, let me say that she seemed professional and somewhat nice at first. She agreed to scope of work and was sometime responsive to questions I had. She started throwing me a bit off when she never call or requested details about the day. The last details were provided almost a month 4 weeks before the event and scheduled a face to face appointment with the mother of the bride: 1. She replied back the night before stating that she couldn’t find formal attire for the waiters. How is that possible? A wedding team in this business and they don’t have formal uniform attires? 2. The meeting with the mother of the bride was somewhat fine. The mother of the bride when over the minimum details with her. And she said she didn’t have any concerns that everything was stated perfectly. Her exacts words: “Thank You in advance for making my job so much easier. I am very excited to work with such a put together Bride! It gets very tiring hearing "I don't know whatever." from that moment on I’m the right hand of the bride team in case of some last minute ERRANDS for the wedding …. Though, I was expecting her to have more questions, more scrutiny, but NOP, nothing. I thought the BRIDE/BRIDE MOTHER were a great as planners! WAO! Now let’s talk about the actual wedding day: 1. This wedding coordinator team was LATE!: the equipment, cake, flowers and vendors were onsite and THEY WERE NOT! They got there like 45 min LATER than planned. 2. 30 minutes later, the brother of the bride called the bride’s house saying that the coordinator was saying she was leaving… she was put in the phone and All WE could hear (with insolent attitude) was that she was leaving that she was not hire for this… blah, blah, and she hang off the phone to the Bride Party (by the way the discussion this time was about the lack of ice… who would go for the ice)…. That god the bride has such good friends that helped in this situation. Even the photographer said: “I’ve never met anyone so unprofessional”. 3. Most people that dealt with her that day confirmed she WAS NOT a pleasant lady to work with at all. The excuse from her assistant was that she was nervous and overwhelmed. Not good adjectives for a woman that claims to be 25 years in this business and specialize in parties of over 200-400 people. By the way, this wedding was barely 100 people. I’ll try to make this shorter: At the wedding ceremony, it was found out that things were missing and not in place…. Had complains with the officiator, her exacts words: “this wedding had more things going not as planned than I have ever had to deal with!” At the reception, 1. The buffet decorations and some of the food were not served. She just decided it was too much food to serve. 2. The servers were not fast, and on the point, they didn’t look like they did this for leaving (maybe close friends of hers?) 2. She got into a hot disrespectful argument with the mother of the bride and later on with the bridesmaids. 3. When the venue supervisor came to talk about the end of the ceremony; she was not there to be the front and representation of the party. The bride itself had to deal with it. 4. NO COMMUNICATION with any of the vendors and the schedule. 5. And last, this is NOT really directed to her, but to her staff: The bridal party saw a weird unprofessional behavior with the drinks and the Bar. The wedding was not a success, …Much more things happened that day…. If you want more details, contact us for real and honest references. PS: Her assistant Laurie was an angel for her and probably a very good friend of hers. She apologized for every DUMB behavior and thing that came from Carmen’s mouth. She tried to rescue what was left from this day and I appreciated that. Advice: NO BRIDE SHOULD PAY IN FULL TO ANY VENDOR IN ADVANCE OF THE WEDDING DAY. Negotiate a SMALL % deposit to reserve the date BUT pay the rest at the end of the Wedding Reception. If they insist, don’t make the same mistake a did by thinking: “wao this people know there thing! That they are in a place where they can have their own rules…. Especially don’t make this mistake when dealing with Carmen and her company. A company that standby there quality of service does completely the opposite. Don’t get fooled, Like me!
An Affair to RememberAn Affair to Remember
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