Wedding Coordination

Find a day of wedding coordinator near Berkeley, CA

Find a day of wedding coordinator near Berkeley, CA

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Top 10 Day Of Wedding Coordinators near Berkeley, CA

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Reviews for Berkeley day of wedding coordinators
Thumbtack Customer
AnnaMarie was AMAZING. She was so completely helpful and perfect as our day-of coordinator. Everyone that worked with her was impressed with her efficiency, precision and professionalism. She gently guided us through the day and I was able to fully relax and feel that things were being taken care of. My husband is a fairly exacting and organized German and he was so appreciative of the AR Weddings services. Honestly, I could not recommend more. If you're planning a wedding in the bay area, this is your event planner!!!
AR Weddings N EventsAR Weddings N Events
Derek B.
Tiffany did a great job as our day-of coordinator! She worked with us to make sure all our loose ends were tied, and was on top of making sure the wedding was going to plan. Her attentiveness allowed us to focus on being good hosts and enjoying ourselves. Thanks Tiffany! 🍾🍾🍾
Tiffany WonTiffany Won
Lauren W.
Get Christa on your wedding team! It's safe to say she was absolutely the best money we spent on our wedding. As out day-of coordinator she made everything run so smoothly. Our venue ended up being a bit difficult to work with, and if there were any problems, I sure didn't know about them. Not only did she make our wedding day a breeze, but she was incredibly response and helped with a number of decisions in the 10 months leading up to the day, down to the number of bottles of wine we should order for dinner. I loved working with her and would definitely recommend her to any family, friend, or loved one.
Magnetic Magnificent EventsMagnetic Magnificent Events
Elaine O.
We hired Tiffany as our month-of wedding coordinator for our wedding in Berkeley. She was awesome - and *particularly* invaluable the 2 weeks leading up to our wedding!! She helped run our wedding rehearsal, took over all final timeline logistics with our vendors, and most importantly - helped us manage ALL THE BIG THINGS on the big day... communicating with (and getting tips to) all our vendors, helping us stick to our master timeline, and setting up / breaking down / storing all our decorations, and more. My only nitpick-y comment (which won't apply to most couples) is that we could really only meet/connect with her on weeknights. Since my own schedule is better in the mornings, at times I got anxious not hearing back during the day. That said, obviously the WEDDING DAY is THE most important, which is where she absolutely shined. For example, she had to make some 'executive decisions' re: decor/venue setup while we were busy - and her decisions were all on point. Tiffany's services were worth every penny! I'm happy Thumbtack led us to her :)
Tiffany WonTiffany Won
Thumbtack Customer
We knew we wanted to work with Monaique right away--she was sweet yet professional, and nicely balanced her experience with our vision. We hired her for day-of coordination, which meant that we'd largely decided on the aesthetic and timeline for the day. She was very flexible, worked well with our vendors, and helped execute our design for the tables and reception hall. She made the whole day run very smoothly. She was on time, communicative when needed, and everyone really appreciated her energy. As the bride, I am so glad I had someone to hand over the reigns to on the day of. I can't even imagine running my own wedding day, and this way I got to plan most of the day myself but have it executed smoothly. Thanks again, Monaique! You were fantastic.
Events by MonaiqueEvents by Monaique
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