Wedding Coordination

Find a day of wedding coordinator near Los Angeles, CA

Find a day of wedding coordinator near Los Angeles, CA

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Top 10 Day Of Wedding Coordinators near Los Angeles, CA

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Reviews for Los Angeles day of wedding coordinators
Thumbtack Customer
We used 3 Little Birds for our day of wedding coordinating. They did an amazing job leading up to the day of and and on the day of our wedding. Very detail oriented and wonderful to work with. I don't think my wedding day would have gone as smoothly as it did if it wasn't for their hard work. My timeline was perfect and all my vendors knew what to do and when. If you need a wedding coordinator, look no further. Thank you!
3 Little Birds Event Planning3 Little Birds Event Planning
Samantha M.
Jessell and Andrew did an amazing job coordinating our wedding. She was very responsive and made my vision come to life on the day of my wedding. Thank you!
Perfectly Events, LLCPerfectly Events, LLC
Shane C.
Danielle was everything my wife and I could've dreamed for in a wedding coordinator. Thoughtful and attentive, she made the whole stressful process of planning a wedding easy. We're two working professionals that don't have a ton of free time, so her help was invaluable to making the day go smooth. Not only was Danielle available to us in the months leading up to our wedding, she and her assistant on the day were quick on their feet - they solved a problem with the venue and even fixed a hole I ripped in my wedding tux! We loved Danielle so much we already recommended her to other friends of ours looking for a wedding coordinator.
Exquisite Events & CoordinationExquisite Events & Coordination
Stephanie C.
Glennie and Cassandra did an amazing job helping my coordinate my wedding! I only had two months to plan my wedding and they rolled with all the last minute updates and changes with no issues. They really listened to what I and my husband wanted for the day and executed it perfectly! Thank you for a perfect and beautiful day!!
Calmerin Designs and EventsCalmerin Designs and Events
Thumbtack Customer
Christi is the wedding coordinator everyone dreams to hire. She was amazing. I feel so lucky to have found her. My wedding would not have been as perfect and wonderful without her. From the beginning Christi was great about checking in and very professional. Her skills and knowledge of running an event are exceptional. I felt supported and secure trusting her through the entire process and especially on my wedding day. All of my guests and family were impressed by how smoothly our wedding went. The timeline and flow were impeccable. Christi and her assistant were on top of everything, any short notice request or quick change they had handled. Her coordination with the vendors prior to the wedding was so extremely helpful that I was able to relax prior to the wedding without stress. Christi allowed me to enjoy my wedding and not worry about a thing. She helped make my dream wedding a reality. I highly recommend 4 Girls Events.
4 Girls Events4 Girls Events
Jessica J.
My now husband and I hired Sharon one week before our wedding due to an unfortunate event that occurred with our previous coordinator. Our first phone call conversation was amazing she asked questions and got straight to the point. We had our wedding at FCCLA, a very large church in Los Angeles. She had never been to the venue, but none of my wedding party could tell when she met is at rehearsal. She worked so well with the staff at the church and she was so personable. The day of the wedding she setup our reception area so beautifully and she dressed the part. We needed duct tape..Sharon had it. Our baby was being fussy..she handled it. She did an amazing job plus more. If you are looking to hire a coordinator or a day of coordinator I highly suggest Sharon. The only negative thing I could say is that our son wanted to take her home and he couldn't (he's only 5 btw). Wish we had her from the start but she made our ending amazing
Little Birdies Events & Co.Little Birdies Events & Co.
Diana G.
These girls are AMAZING! I hired them for day-of-coordinating and they brought my ideas to life. They decorated the venue and my wedding was beautiful. They followed up with the vendors and made sure I was on schedule the entire evening. I am so glad I was able to work with them and definitely recommend them for any events. Thank you Eimee and Michelle!
Elegant and Modern EventsElegant and Modern Events
Grace L.
This review is super late, but E&M was absolutely amazing at coordinating my wedding and I felt so incredibly lucky to have found them by chance on Thumbtack! I had them do day of coordination and also got my cake and desserts done with them. They decorated the ceremony and reception hall exactly as I envisioned it and it was so beautiful! The desserts and cake were so delicious and gorgeous. I got many many compliments from my guests for the desserts. The quality they delivered was amazing and the pricing was great. I had a slight makeup delay on the day of and I was super anxious, but Eimee did a great job of keeping us on track and communicating constantly with the officiant and MC to keep things running smoothly. Setup and cleanup was on time and I was able to fully enjoy the rest of my wedding (minus makeup disaster) thanks to their amazing assistance.
Elegant and Modern EventsElegant and Modern Events
Mar'Tee S.
Hiring Dan & his team to help us with day-of wedding coordination was one of the best decisions we could have made! From day 1, Dan was very responsive and thorough in helping us prepare for our big day. Dan has a turnkey process for figuring out the day-of schedule and made it very easy for us to understand and also anticipate things we wouldn't have thought of otherwise. Kim, was our on-site person the day of the wedding and she did a fantastic job. When we arrived, everything was setup perfectly and the day went according to schedule. If there were any hiccups or fire drills, we definitely didn't notice! The Creative Happens team were overall super professional, knowledgeable and approachable. Although we chose the day-of coordination package, Dan was super helpful in answering a few planning questions when we needed advice and even helped us reach out to ceremony venues when our original plan fell through at the last minute. The day turned out perfect and we definitely couldn't have done it without the support and execution of Dan & Kim! We couldn't recommend them enough!
Creative Happens EventsCreative Happens Events
Gwenly C.
I was looking for a "day of wedding coordinator" but not your typical one. Since the wedding was going to be small (22 guests) and in a public place followed by a celebratory wedding dinner in a restaurant, I did not need a full-service coordinator. All I needed was someone who could save the spot we wanted in Palisades Park, set up a champagne table and be there to accept the flower delivery. From the moment I spoke with Michelle of Flyte 44 I knew she was the person with whom we wanted to work! Very responsive and flexible, she agreed to our plan. While we did not need full-service, that's what Michelle gave us in every way. Knowing that we were working within a budget, she gave us helpful tips, advice and resources. As my daughter said, she kept things real. On the day of the wedding she arrived at our spot early and handled everything beautifully - organizing the champagne table and providing an arrangement, decorating the spot with petals, helping wrangle the ring bearer dog and people as well. She filled our champagne glasses after the ceremony and looked after everyone. Michelle is a professional and I'm sure handles the big gigs well. I'm just glad that she agreed to help us with ours as her genuine manner and her warm and caring personality helped make my daughter's wedding magical. And at the end, she sent us pictures she took of the celebration too. I would definitely call on Michelle again!!
Flyte44 EventsFlyte44 Events
Anna b.
I still cannot believe the quality of work I got for the price that I paid for creative happens. I worked with both Dan and Jess who are both professional, organized, and amazing at wedding planning and coordinating. Jessica was my go-to and day-of coordinator and she was just amazing. She was available to answer all my questions up to a month before the event, and even came for our details meeting. On the day-of, everyone referred to her as "the boss" because we knew she was there to get stuff done when things were going a wreck, and plenty of things went a wreck (thanks to the venue who decided to have a production near by on the day of for some reason). She handled everything gracefully and came to me only as needed throughout the day. She thought of everything I didn't think of, and I thought I had everything taken care of! She even had champagne waiting for us after we walked off the aisle. I could not recommend working with them more. Truly so glad to have worked with them! (ASK FOR JESS!! we loved her!)
Creative Happens EventsCreative Happens Events
Kseniya M.
*HIGHLY RECOMMENDED//EXCELLENT WEDDING COORDINATOR!* We hired Dan a few weeks before the wedding when we realized that assigning all the day-of tasks to the wedding party is not going to cut it—after all, we wanted them to enjoy the wedding, too! After one phone call with Dan, I felt like all the weight and stress was lifted right off my shoulders. In weeks leading up to the wedding Dan was available by email to consult regarding the most minute details, providing calm, professional advice. His attitude is thoughtful, respectful, calm, completely non-judgmental, and friendly. The day itself went off without a hitch. Dan (and his assistant Tanyada) led the early afternoon rehearsal, then stayed to help set up and coordinate with all the arriving vendors. While we were getting ready, Dan was available by phone and text, so we felt confident that everything was going according to the plan/timeline. Dan not only performed his basic duties excellently, he went far beyond—including doing a bit of MC-ing and being responsible for the playlists (since we didn’t have a DJ). He brought food and drinks to our sweetheart table to make sure the bride and groom actually ate (!) so we didn’t have to interrupt any conversations and generally picked up any slack if it occurred (buffet, drinks, guest management). Dan also stayed late to help clean-up AND sent us some candid photos of the wedding he took since getting the photos from the professional photographer takes a while. Overall, we are extremely satisfied and can’t imagine not having had Dan and Tanyada at the wedding! We’ve actually made great memories with out families and friends instead of anxiously worrying about every little thing. Thank you so much to Dan and Tanyada. I would highly recommend them to anyone! We thought the price for his services was also reasonable.
Creative Happens EventsCreative Happens Events
Sophie G.
We initially hired Michelle to do a quick hour-long walk through of our wedding venue to help us think through which rentals we would need and how to best use the space, since we felt in over our heads but also like a day-of wedding planner/coordinator would be entirely out of our budget. After spending two hours with Michelle and hearing all her advice on how to best use the space, we knew we wanted to have her with us on the big day. Not only is she professional and really knows what she is doing, but she is warm and friendly, which doesn't hurt!! We were on a tight budget, but her rate was very affordable considering all the work she put into our event. A few weeks before our event, when we were so swamped and stressed we couldn't even figure out how to ask other people for help and delegate tasks for them, Michelle scheduled a call with us in which she walked us through a series of questions that led us to think through things we didn't even have on our radar. I can't stress enough how helpful this was, as we were at a point where we definitely couldn't have identified what we needed help with without her guiding us through that conversation. As we went through the to-do lists, she offered to help in way more ways than I was anticipating. At the event, she was even better than we could have imagined. I think having a day-of coordinator is something we didn't realize nearly how much we'd appreciate until we saw Michelle in action. Although there were minor hiccoughs throughout the day (various vendors' faults, not Michelle's), Michelle made it so that to us, the day felt flawless and smooth. Not only that, but she took pictures throughout and got some of the best photos of the night!! We can't recommend her enough. If hiring a coordinator is something you are on the fence about, just know you will NOT regret hiring Michelle!! She's simply the best!
Flyte44 EventsFlyte44 Events
Alex A.
TLDR: Hire Jessica yesterday and be the happiest Bride/Groom, for real for real. Also, she's worth every penny and an incredible value for everything she does. Where do I even start? This is basically my love letter to Jessica and her team of amazing people. My husband and I hired her for day-of-coordination for our wedding this past August. Of everything we spent money on for our wedding, hands down 3LB was the best money we spent. I can't imagine our wedding going any smoother. Jessica met with us months ahead of time for 4 hours going through every detail. I'm super OCD and organized and she was able to bring shame to all of my wedding schedules and dashboards by consolidating them into a comprehensive wedding document with all the details we needed. After leaving our meeting I felt a huge stress lifted because I knew she'd take care of everything. Jessica is an incredible professional that is amazing at her job. We were able to drop off all of the decorations/plates/etc at her warehouse for them to deliver and set up the day-of, which is a HUGE logistical gift that you don't realize you're really going to need. The day-of there wasn't a thing I was able to stress about because Jessica and her team already thought about it and took care of it. I didn't even know until the end of the night that some place cards didn't make it to the venue (thanks to our dog probably) and that some people brought some extra people that Jessica seamlessly accommodated. We also rented tables/benches/chuppah from 3LB and all were perfect. They even wiped plates for us so we wouldn't have too gross of a morning after since we went the Ikea route instead of renting table settings. Jessica and her team were so detail oriented and professional throughout the whole process. Our wedding day was made even more special because of Jessica and 3LB.
3 Little Birds Event Planning3 Little Birds Event Planning
Loren S.
Michelle was an absolute godsend. We were planning a wedding for about 150 people at a venue where we had to bring in absolutely everything - from the chairs and silverware, to the outdoor kitchen, dumpster, and trash bags. Needless to say, there were a lot of moving pieces that needed to be pulled off within pretty precise time frames. Michelle and her team were up to the challenge, and exceeded all expectations. Not only did she create and execute a meticulous timeline for the day of, but she went above and beyond in every way. She made herself available to our questions whenever we had them and shared with us so many invaluable pieces of wedding planning wisdom she's picked up during her extensive experience as an event planner/coordinator. She had ideas and insights that we never even considered, and even offered advice that helped us cut down on costs in several areas of our budget. She was also our lifesaver in the weeks leading up to the event, completely managing all vendor communication and double checking our work so that we could use he time we had left to shore up all the small details and complete last minute DIY projects. The day-of flowed so wonderfully, and during the few times there were hiccups, Michelle was already in problem-solving mode by the time I noticed them. She was also always composed and centered, and served as a calming presence for us during what could have been an otherwise very stressful day. Michelle and her team were the glue that held our wedding together, and we are so grateful for their help in making it truly the best day of our lives. Hire Flyte44!
Flyte44 EventsFlyte44 Events
Deborah L.
Our experience with Creative Happens was very subpar. They were friendly, nice guys but too laid back. They sent out the schedules to the vendors in a timely manner, but when our reception came around, they did not deliver. Leading up to the wedding, we had two meetings with them. Then ensured that they would be on top of contacting and making sure everyone arrived on time. They also said that the 1 hour rehearsal time included in the contract would be added to the reception service time. Later they came around to say that they used that hour for the "walk-through" which does not take an hour, nor was that clearly communicated to us. When the day of our wedding finally came they were very nonchalant, and when my husband and I arrived to the venue things seemed like a chaotic zone of uncertainty. They were not on top of things, nor did they keep track of the vendors and the people that needed to arrive on time (for decor, dessert, etc). We also sent the layout of the venue ahead of time, and the coordinator had our ice cream vendor set up in the wrong area of the venue. When the time came for the pies to pick up, we had to remind them it was time. And we provided the mode of transport for it to be picked up! My father had to wait for his rental car to be used twice, because they forgot to bring the creamer/sugar (they had to go back for it). Overall they lacked urgency, initiative, and leadership - and I felt very uneasy that they were coordinating. My husband had to do all the following up and chasing people with phone calls - something we really thought we didn't have to do. I also had to tell some of the servers what to do and how to set up, when it was their job to do so. They didn't make our lives easier at all. Yes they freshened our drinks and helped set up and wrap up, but it was chaotic. If we could do it all over again, we would not have hired them. UPDATE: As you can see from their response, there is no owning up to mistakes or any apology given. There are just excuses and actually turning the blame on US - that we provided the wrong information and didn't provide the contact. Why weren't we approached for the contact numbers? Also there was no responsibility taken for letting the ice cream set up in the wrong area of the venue when we had provided the layout ahead of time. I wasn't upset when we were not given a refund with the time difference actually, so they are making assumptions. It is not about the money, but the principle of the matter. What I was told and what was executed did not match - that was the whole concern (I could care less whether I received a refund or not, as long as what was promised was delivered). As you can see in their response, there is no owning up to anything but rather blaming it on us, which should never happen in a service like this. The only reason why there's a response from their end is because of the bad review, otherwise I'm sure they wouldn't care less whether we were stressed or not (because clearly we were on our wedding day). Yes it was a DIY wedding in terms of finding vendors for ourselves, and having decor/dessert delivered by friends/fam but the setting up/following up/contacting was THEIR job, and they had no sense of urgency. Yes some of our friends were late but that was not the point! The point is that the coordinators did not follow up with them or contact them, or even ask for their contact. As for the pie situation, THEY were supposed to keep track of time and remember and designate the person to pick them up. Now they're saying it was our fault and our friend forgot. Actually, that was not the case and during the meeting they clearly stated that THEY would have one of the servers and/or one of them to pick it up. If an apology was given and if there was some sort of ownership of the mistakes made, I would not have left this review. My experience is that they helped, but it did not warrant a good review. The two star review reflects on the quality of service they provided, which was not great. They're saying it reflects on whether or not they ruined our day, which is not accurate. They simply did not do their job up to standard.
Creative Happens EventsCreative Happens Events
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