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Find a day of wedding coordinator near Chicago, IL

Find a day of wedding coordinator near Chicago, IL

13 near you

Find a day of wedding coordinator near Chicago, IL

13 near you

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Top 10 Day Of Wedding Coordinators near Chicago, IL

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Chicago day of wedding coordinators
Lindsey C.
Megan was amazing! I hired her as my day of wedding coordinator and was so happy I did. I wanted someone to turn too when a problem arose - that person was Megan. Megan help relieve any stress I had the day of my wedding and it honestly helped me enjoy the best day of my life. I would 100% recommend her to anyone looking for a day of coordinator.
Events With M.Events With M.
Jackie H.
Kristen & Jill were amazing to work with and made me feel at ease on my wedding day. They are both very sweet, punctual and experienced wedding coordinators. I fully counted on them to make my day a success :)
Sofie & Olive Event PlanningSofie & Olive Event Planning
Marissa O.
Hiring Bethany to help coordinate my wedding on the day-of was the best decision I made in the planning process! She was amazing in every way. She went above and beyond in everything and acted more like a wedding planner than a coordinator. She helped my vision come to life, and I am so grateful. Highly recommend her services! She helped me find amazing vendors too!
Bethany Moore EventsBethany Moore Events
Hannah S.
Jill and Kristen were amazing. They made our wedding day flow perfectly and took all the stress away. I’d definitely highly recommend them to any friend getting married who needed a coordinator!
Sofie & Olive Event PlanningSofie & Olive Event Planning
Alexandra K.
Kari was absolutely amazing to work with! My husband and I were planning an out of state wedding due to a recent move and we decided on having a month-of/day-of coordinator to help with meeting with vendors prior to the wedding in Chicago. Kari was available to answer any questions, help us navigate changes due to COVID, and also made our wedding day seamless. She handled all vendor questions and responses, put together a wedding timeline, handled our vendor tips, and even helped with some light favor placement at our reception venue. 10/10 would recommend Kari and Wedding Day Chicago to all future brides.
Wedding Day ChicagoWedding Day Chicago
Katie B.
I can't say enough good things about Suzanne! She helped with day-of coordination for our wedding and rehearsal. Everything went SO smoothly, thanks to her hard work. Highly recommend her services! And in fact, I already have to a few of my friends :)
Revelry Event PlanningRevelry Event Planning
Ashley A.
My husband and I hired Hayley from Hawkinson Events to coordinate our May 28, 2017 wedding at Untitled Supper Club in Chicago, IL. From my initial consultation phone call with Hayley, I knew she was our coordinator. Hayley is on her game. She is organized, professional, warm, friendly, funny, calm, detail-oriented, and loves weddings. (Spoiler Alert, that's EVERYTHING you want in a wedding coordinator). We met with Hayley a few times before our wedding (she was always willing to meet halfway or locally for us) and had many phone calls, texts, and emails throughout the planning process. She really lead us in to the final stretch with ease. I had no fears about handing off my hard work to Hayley that final month. She communicated in a clear and professional way with our vendors and family members/wedding party and helped make sure we weren't forgetting anything. She calmed my wedding planning anxieties (will the black table cloths be too dark?!) and shared in all of our excitement. On our big day, she set up the decor flawlessly while fully executing our vision, made sure the day of timeline she helped create went on as planned, and kept any issues at bay. Throughout our wedding day, my husband and I were thrilled of course to be married, but the one thing we kept saying to each other was "This is perfect. Everything today is absolutely perfect." - and we owe Hayley for that. At the end of the process, Hayley feels more like a good friend than a wedding vendor. I would highly recommend Hayley and Hawkinson Events for your month-of wedding coordination needs. You want this girl on your team.
Hawkinson EventsHawkinson Events
Victoria H.
Hiring Shannon as our day of coordinator was quite possibly one of the best choices we made in planning our very DIY wedding. She is an incredibly professional and organized coordinator who went out of her way to make our day an absolute dream. She was so responsive during the planning process and helped us to think about details of our wedding we hadn't even considered. On the day of, she made our vision look easy. She made sure that everything went perfectly smooth and we did not have to worry about a thing. Even when we ran into a few small hiccups, like not having flower petals for the aisle delivered or running out of tables, she made it all work in such a way that we (and our guests) would never have known anything was missing. Shannon is incredible and worked so hard, but made the whole thing look effortless. She's a dream to work with and that's who you need on your wedding day.
Love and LogisticsLove and Logistics
Tim F.
Megan was absolutely incredible! We knew within the first 5 minutes of meeting that she was the one we wanted to work with. We had spoken with other coordinators/planners, who came with lots of their own ideas about how our wedding day should go. Megan wanted to listen first, understand our goals/priorities, and find out the best way we could work together to execute. She was extremely responsive through every step of the process and as the wedding day approached, Megan took so much off our plate. She took charge coordinating vendors, people, deliveries, etc. and made sure things ran perfectly smooth so my wife and I and our families could enjoy the festivities. Honestly I have no clue how we could have done it without her!!
Events With M.Events With M.
Britney D.
Allana was our 30 day wedding planner and overall she did an excellent job. We had a lot of vendors for our big day and Allana made sure to keep everything in line in terms of communication and coordination; We didnt have to do much at all. During our initial meetings she quickly understood what we were looking for and provided great suggestions and feedback. It wasnt long before she became our wedding voice of reason and we wanted her to be a part of everything, down to the tasting. Our wedding day turned out perfectly and she was a big part of that. She's been a big part of our lives for the last couple months and it feels odd that we wont be speaking to her every week. She was pleasant, professional and a joy to work with. I'd definitely recommend City Chic for any wedding planning services!
City Chic EventsCity Chic Events
Emily P.
The team is friendly but not what you want on your wedding day. Not organized or assertive. My sister had to take over things like getting the procession in place and more. Perhaps it would have been different if I paid more for more than day of services. But I can assure you, I did so much prep on a timeline for the DOC services to go well. And basically, saving grace is a waste of money. Either get the full package or get a different coordinator.
Holli P.
My wedding took place on August 31, 2018 and it wasn’t until 4 to 5 weeks before my wedding that I decided I needed a day of coordinator. When I read the reviews for Blanchard Spevial Events, they really impressed me. From the first time I spoke with Heidi, she put me at ease. She really took the time to talk to me about what I envisioned for my wedding day and was just so willing to help in any way possible. I had no idea how important that would be until I realized that I hadn’t purchased the flowers and some of the decor that I needed for the wedding venue. This was two days before the wedding and without Heidi‘s help, things just would not have come together the way they did. She worked with the venue decorator to pull together the look that I wanted with items that she had access to. She also managed to keep me calm from the day of the walk-through right through the wedding. I greatly appreciate her patience, knowledge of how the wedding should flow, and outstanding ability to work with people. Choosing to work with her was one the best decisions I made and I am so grateful to Heidi for everything she did to help make my wedding a beautiful success.
Blanchard Special EventsBlanchard Special Events
Mary K.
Andrea and her team are AMAZING. They made my day effortless and took the last minute stress away! They handled every day of detail that I couldn't and made it SO easy for my family the day of the wedding. Sarah, our onsite coordinator met us for our walk through, picked up all our decor, set it up, assisted with our cake pick up, handled decoration, vendors, clean up and our live stream! Seriously, wonder woman! I cannot thank them enough for a beautiful and thoughtfully put together day and I would recommend them to anyone!
Little Luxury EventsLittle Luxury Events
Melissa L.
Suzanne was amazing! As an event planner myself, I had high standards for my day-of wedding coordinator and spent a long time looking for someone I could trust. Suzanne was always available to provide advice throughout the planning process and is completely on top of all the details. On the day of the wedding, she was calm and collected even when vendors were delayed in getting the ceremony space set up. I know she was probably putting out many fires behind the scenes, but she shielded us from everything and ensured we weren't worried at any point in the night. She exceeded my expectations, and I would work with her again in a heartbeat!
Revelry Event PlanningRevelry Event Planning
Thumbtack Customer
We cannot say enough great things about Heidi and highly recommend her wedding services to any other couples! Heidi served as our wedding coordinator in September 2017 and she was worth her weight in gold so that we could have a relaxing and elegant wedding. Thanks to Heidi we were able to truly enjoy our time with all of our guests many of whom had traveled from Europe and across the US to be with us. On the day of the wedding Heidi did an incredible and efficient job running our early morning rehearsal which immediately put everyone participating in the ceremony at ease. She and her two assistants were then present at our venue throughout the day coordinating the vendors as they arrived, setting up decor, and bringing us our bouquets for photos. She even sent me a few photos of the cake and decor as sneak peeks as we were out and about all day with our wedding party. Once we arrived at the venue everything looked absolutely perfect and she even had water set up for the wedding party as we got ready to walk down the aisle (she also had water, snacks, pain killers and whatever else anyone needed!). During the evening wedding Heidi kept everything to schedule and moved the guests seamlessly throughout the venue from the ceremony to the cocktail hour to dinner to dancing. She worked closely with the photographer, caterer, and musicians to make sure everything went to plan. If anything went wrong during the day or evening we did not know about it! At the end of the wedding she and her two assistants packed up all our boxes of decor/cake/leftover alcohol and took it to our hotel so our family and friends were able to go back to their hotels or to the after party with no worries. In addition to the actual wedding day, Heidi was wonderful from day one. After we decided to work together we met with Heidi early in the summer and showed her around our venue. A couple of weeks before the wedding she also came to our final walkthrough with our caterer. We also had multiple check-in calls the week leading up to the wedding to go through final details. During the week before the wedding she was in touch with all of our vendors to introduce herself and to work out any details which took all vendor management out of our hands. In short, we had a very detailed schedule and notes of how we wanted our wedding to run and look and Heidi executed it with precision and even helped us think of details we might not have thought of ourselves. We had 60 guests and wanted a personal, professional, and elegant Chicago wedding. So many guests commented on how smoothly everything went during the day and how much they enjoyed the pace and look of the evening. We were a very happy bride and groom!
Blanchard Special EventsBlanchard Special Events
Amanda H.
Allison totally came through on extremely short notice (about 2 weeks before my wedding!) and she did an amazing job. All her communication was prompt, professional, and very easy to talk to. I had some family drama however she took care of it all and everyone got on board. My venue was new to her so she came and met me before the rehearsal so I could walk her through and give her a rundown, which only put me more at ease. I would highly recommend her for your 'day of' wedding coordination, you won't be disappointed!
Sweetest EngagementsSweetest Engagements
Thumbtack Customer
We could not have pulled off our New Year’s Eve wedding without Bethany on our team!! I selected her via thumbtack, the same day I posted my need for a coordinator. She stood out above everyone who contacted us, and her website was so professional I had to reach out to her. We hired her very late in the wedding planning process, after a last minute venue change was made only a month before the date. This added endless new details that needed to be addressed and a level of stress that I wasn't prepared to handle within weeks of my wedding. Bethany jumped right in only 10 days before the big day and started pulling things together instantly. She was a true blessing and there's no way our night could have been as magical or relaxing as it was without her help! I would recommend Bethany for any bride (or person putting an event together) who wants to put the details in the hands of a true professional!
Bethany Moore EventsBethany Moore Events
Liselle N.
Rick was awesome! I had a small wedding but he turned my reception into a total dance party like no other. 5 stars for you, Rick and your team. My family members and friends were so impressed and all said amazing words about him. If you are looking for an MC, look no farther. Maggie and the DJ were outstanding too. Rick's coordinating and hosting skills are not just professional but he was also very compassionate making sure that I and my fiancé were comfortable and guests were well attended. At the start of the wedding planning all the way to the end of the wedding day, Rick was very detailed and organized. Maggie was also sweet, like a sister helping us out and making sure things are flowing smoothly. I had very good feedback from guests saying that they had so much fun! All thanks to Rick and his team. FYI Special Occasions Events is also affordable, you will be getting more than your money's worth! Thank you, Rick -- from Ross and I.
Special Occasion Events INCSpecial Occasion Events INC
Ashley C.
If you're like me and you base buying goods and services heavily on customer reviews but don't have time to read my full review just know you should hire Hayley NOW! Just do it! She was amazing from our very first call to the last second of our wedding night (which was a late night). We hired Hayley as our day of coordinator and I was very nervous at to hand everything over to another person and trust they would execute my vision but Hayley NAILED IT! On top of her lightning fast response time to any and all of my questions, she has such a great eye for style which, trust me you will want from someone who is setting up your decor and has to make on the spot decisions if things can't be set up exactly how you pictured them. There were things I forgot to tell her about the timeline and decor that she just did intuitively and I was beyond thrilled with the final product. Hayley will go above and beyond to make sure things go exactly how you want them. One of our desserts were my favorite frozen custards driven in from St. Louis to Chicago, once they arrived, we realized the black ice they were stored in wouldn't keep them frozen until the wedding the next day and there was no freezer at the venue. So Hayley worked her magic and ended up driving the custard all the way to her parent's home to deep freeze them, picked them up the next morning and drove them back to the venue! Everyone in my family and wedding party are still talking about how amazing she is and how well she executed the entire wedding - we were so grateful for her because I'm sure there were a million other problems she fixed but shielded me from on our big day. She even stayed late after everyone had gone on to the after party to take down my decor which included some hard to remove mirror decals. Book Hayley now before her calendar fills up - she is an absolute JOY to work with and definitely the person you want on your side for one of the most important days of your life!
Hawkinson EventsHawkinson Events
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