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Chicago Day Of Wedding Coordinators

Browse these day-of wedding coordinators with great ratings from Thumbtack customers in Chicago.

Standing Ovation DJ's
4.9
from 130 reviews
  • 19 years in business
  • 295 hires on Thumbtack
Meghan M.
Verified review

We hired Standing Ovation for our wedding reception, and it was the best choice we could'v made. My husband and I put off hiring a DJ because we were afraid of the cost, and entertained the idea of creating our own mix, but we sigh with relief every-time we reflect on the perfect organization, professionalism, and fun that was provided from Standing Ovation. Our DJ was the best. He helped us enjoy our wedding day more than we could'v imagined, especially if we had to worry about the music. The timing and music was perfect for some great memories . I really admire this company for coming through even though we were so indecisive. Going with this DJ company made our day!

Your Personal Hostess
4.9
from 92 reviews
  • 3 years in business
  • 161 hires on Thumbtack
Christina C.
Verified review

Donna. Was. INCREDIBLE. I hired her for our wedding of over 120 people. She was not only a bartender, but literally a hostess. Many people (even my notoriously critical grandmother) commented on how she was everywhere doing everything - making a mean drink, clearing plates, making coffee, everything - and being so kind and pleasant and joyous in the process. Plus she came by to make me (the bride) a plate of food for dinner! She helped me make the list of what I would need, and worked with the drinks and mixers I provided to make even better drinks than I imagined. I requested an additional server to support her which she easily provided, and he was amazing as well. She was worth double the price and I can't recommend her enough.

Top Pro
Hu's Assisting
5.0
from 51 reviews
  • 2 years in business
  • 79 hires on Thumbtack
  • Top Pro on Thumbtack
Tonya V.
Verified review

We're so happy I chose Hu's yo help us out on our wedding day. Our wedding involved a lot of DIY and disconnected components. I dont have a single bad thing to say. They were amazing in every sense of the word. Here is some of what we needed help with: - making sure the whole space was set up and ready to go on the day of the wedding. - setting up the buffet and keeping it stocked with food. - descreatly working in the reception area while the ceremony went on in the same room - transforming the ceremony space into the dance floor. - keeping the space clean by cleaning up any spills, taking out the trash, and taking used plates from guests. - managing the bar and keeping it stocked,. - taking down the whole operation within one hour so the room looked like we had never been there. They did it all and probably did more things I'm forgetting to list. They made our whole wedding flow perfectly. No matter what kind of party you're throwing, I'm certain these guys will do an amazing job.

Top Pro
Special Occasion Events INC
4.9
from 49 reviews
  • 12 years in business
  • 67 hires on Thumbtack
  • Top Pro on Thumbtack
Mikaela E.
Verified review

I hired Jazmin a week before my wedding to be my day-of coordinator when I was stressed and panicked about my wedding coming up. She did everything she could to help me including meeting me at my hotel and going over things to help me feel more comfortable and we came up with a schedule. On my actual wedding day she came early and immediately started running around making sure everything was in order before I walked down the aisle. For the rest of the night she continued to make sure things were running smoothly so I could live in the moment and enjoy my wedding! I would recommend SOE for all of your needs! And Rick is so caring and fabulous as well. Thank you!!

Top Pro
  • 18 years in business
  • 64 hires on Thumbtack
  • Top Pro on Thumbtack
Faith W.
Verified review

C2Detail Events - Charlene served as the day off person for our wedding. The package my now husband and I purchased included - active support in vendor management/payments as well as coordination of our expectations from the rehearsal dinner through the church ceremony and reception. C2Detail Events was phenomenal! They left nothing to be questioned and even assisted in areas not covered in our contract to ensure the day came together without a glitch. Charlene, you were amazing! We thank you from the bottom of our hearts. August 25, 2012 you became more than a vendor, but a part of our family for events to come. We would highly recommend your services! Patrick & Faith Williams

Lili Marie Parties
5.0
from 35 reviews
  • 4 years in business
  • 64 hires on Thumbtack
Aditi S.
Verified review

Lindsey is just amazing. We hired Lindsey as "Event Planner" for our baby girl's first birthday party. Lindsey came to our home several weeks before the birthday party to better understand the layout and our wishes, and contributed helpful suggestions. Right from the beginning she was so cooperative. She knows her stuff, listens well, makes the planning fun and easy and the execution-not your problem. She thought of every detail and took care of everything. Without her many things on that day would have been a disaster and I would have had to deal with them. Instead I enjoyed myself and had an amazing birthday party. Highly recommended.

Top Pro
Blanchard Special Events
5.0
from 17 reviews
  • 3 years in business
  • 38 hires on Thumbtack
  • Top Pro on Thumbtack
Sara S.
Verified review

We hired Heidi as a day of wedding coordinator and it felt like we hired a full-time coordinator. From the beginning she was always willing to give advice and direction. When my wife and I were unsure of the best approach we called on Heidi to help us decide. When it came down to the weeks before our wedding she was in constant contact always willing to take on a project when we realized we were stretched to thin. On the day of the wedding she was onsite at 8am working with her crew to get things ready for our 6pm wedding. She did an amazing job coordinating with all of the other vendors. Throughout our event she executed our schedule with grace and when the unforeseen arose she had a solution immediately. We are so grateful to Heidi for making our wedding a magical event. You wont find a better coordinator.

Top Pro
Contain Yourself Events
4.9
from 14 reviews
  • 7 years in business
  • 27 hires on Thumbtack
  • Top Pro on Thumbtack
Elizabeth A.
Verified review

Tina did an amazing job at setting up decorations for our wedding, she made me feel relaxed and reassured that everything would be taken care of, which it was! She definitely helped make our special day perfect!

Diana's Floral
4.8
from 13 reviews
  • 13 years in business
  • 15 hires on Thumbtack
Christie J.
Verified review

I had the best experience ever working with Diana. She took my vision and made it even better. She worked with me and my expensive taste in flowers and helped me get everything I wanted within my budget. She tied in every texture so elegantly in the bouquets and centerpieces. (Unfortunately...I didn't get a picture of the centerpieces...waiting for professional photos) Aside from that she was so pleasant and kind...and gives wonderful hugs (which you might need when wedding planning). I received so many compliments on my flowers and centerpieces. And will definitely be referring anyone looking for a florist to her. I look forward to hopefully working with her again in the future. I'm sure I'll find something for her!!

Vibrant Moments
4.9
from 12 reviews
  • 3 hires on Thumbtack
Tracy T.
Verified review

Working with Shay was excellent. Knowing that you have someone who cares truly to help make your wedding day special, speaks a lot! From the beginning to the end Shay was by our side. Thank you so much. We definitely will recommend your services 😊

Forever & Always Events
5.0
from 10 reviews
  • 5 years in business
  • 34 hires on Thumbtack
Liz K.
Verified review

I knew I wanted a day of wedding coordinator so that we didn't have to worry about set-up, clean-up, and all the little details on our wedding day. Forever & Always Events did just that! Jessica and I had a thorough prep call a few weeks before our wedding, and she was there for our rehearsal on Thursday to walk us through how everything would go. Unfortunately, Jessica and her husband, Bill, got sick the day before our wedding, but they filled in with replacements right away. It could have been stressful, but Katie and Laurel picked up right where Jessica and Bill left off. All the details went just as planned, and we couldn't have asked for a more perfect wedding day!

iMktg Services
5.0
from 9 reviews
  • 1 hire on Thumbtack
Izza N.
Verified review

Izza and her team were the absolute fantastic to work with! My husband and I hired iMktg Services for full planning services, which entailed everything from monthly in-person check-ins, decorations, guest list, invitations and pretty much everything that you need at your big day. Izza was absolutely incredible at keeping us organized and helping us stick to our schedule. She immediately got to know us as a couple and was able to provide spot on recommendations and advice for all of the thousands of decisions that go into planning a modern christening. If you need a wedding planner, don't even bother looking further! She is one best event planner that will go beyond your expectations. (wink..wink she actually gives a lot of freebies on our event, items and services) What else could you ask for? oh wait, before I forgot, she is young, smart and has a good professional background. Too many to name it all.

City Chic Events
5.0
from 9 reviews
  • 4 hires on Thumbtack
Jeannette S.
Verified review

Allana was so professional and organized. She made my son and daughter-in-law's wedding day so special. From the rehearsal to the wedding she managed to keep everyone in check and I know that wasn't easy. Joe and Betsy said the evening was perfect and couldn't have done it without you. I would definitely recommend Allana to anyone looking for a wedding planner in the future.

  • 15 years in business
  • 10 hires on Thumbtack
Laura C.
Verified review

Thankful to Ms Profit, she saved my wedding day as my initial coordinator backed out a week before my wedding, she took over decorating, coordination and handling all my vendors. My day was beautiful no one could tell that she stepped in last minute she ran my day as if it was her own wedding.

Revelry Event Planning
5.0
from 8 reviews
  • 1 year in business
  • 6 hires on Thumbtack
Katie B.
Verified review

I can't say enough good things about Suzanne! She helped with day-of coordination for our wedding and rehearsal. Everything went SO smoothly, thanks to her hard work. Highly recommend her services! And in fact, I already have to a few of my friends :)

Events With M.
5.0
from 6 reviews
  • 1 year in business
  • 5 hires on Thumbtack
Lindsey C.
Verified review

Megan was amazing! I hired her as my day of wedding coordinator and was so happy I did. I wanted someone to turn too when a problem arose - that person was Megan. Megan help relieve any stress I had the day of my wedding and it honestly helped me enjoy the best day of my life. I would 100% recommend her to anyone looking for a day of coordinator.

  • 1 hire on Thumbtack
Shannon S.
Verified review

Wow! There are not enough good things to say about Ashley and her team. Once I spoke with Ashley, I knew she was the right one for the job. She may be "newer" to this industry, but she delivered more than we could have ever asked. Our wedding was about 170 people and she helped organize everything on the day of from A to Z, there every step of the way. Every time I'd try to do something, she'd remind me to enjoy my big day and let her take care of it. If there were "concerns", I didn't know about them because she took care of it all. On the day of, she coordinated with all of the vendors perfectly, and at the end of the day, our wedding was perfect, and she is a big reason for that. If you have any doubts about her and her teams abilities, feel free to have her give you my contact info for a reference. I have nothing but amazing things to say about her work, professionalism, and her drive to make anyone's event the best day of their life. I wish I had photos to share, but we have not received them back yet. In any case, hire T.A.L.M.A! The best money you'll spend for your event.

Dana Day Of Coordination
5.0
from 4 reviews
  • 2 years in business
  • 1 hire on Thumbtack
Lisa B.
Verified review

Dana made our wedding day absolute perfection. I could honestly just sit back and enjoy myself the entire day without having to worry about a single thing. She took care of everything we wanted and even suggested things that might make our day go by more perfectly. She went above and beyond any expectation that we had. We couldn't be more happy.

Hawkinson Events
5.0
from 3 reviews
  • 2 years in business
  • 5 hires on Thumbtack
Nathan S.
Verified review

If you have a wedding coming up and want to enjoy every second of it with your family and friends you need to hire Hayley. I don't even know where to start. Leading up to the wedding she was available whenever we needed her. She always responded to emails quickly. She reached out to all of our vendors and set up timelines with them. If any problems came up she kept us in the loop and handled them. Day of the wedding she was even more amazing. We didn't have to worry about a thing. We were able to enjoy every second. Hayley took so much stress and work off of our shoulders we don't know what we would have done without her. So like I said before, if you have a wedding coming up don't even think twice. Hiring Hayley will be the best decision you make.

Christine Anderson
5.0
from 3 reviews
  • 3 hires on Thumbtack
Nana A.
Verified review

Christine was a great wedding coordinator. From the very start, her communication skills were wonderful and she made sure to get what was needed done. I will definitely recommend her to family and friends!

Mc & Co
5.0
from 2 reviews
  • 7 years in business
  • 6 hires on Thumbtack
Jennifer C.
Verified review

Joanna was the best florist I've worked with. From the start she was so personable. We met at Starbucks and spent over an hour looking at photos,clippings and ideas. She has a wealth of knowledge on every flower and will work with any idea you can imagine. Joanna was so flexible with my last minute changes, and even offered to help set things up for me at the wedding. I will recommend her whole heartedly and know if you pick this company you will not have 1 ounce of regret. My wedding was this weekend and I'm still staring at my bouquet… Wish it could be frozen in time it is the most beautiful thing!

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

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