A note to our community regarding COVID-19. Learn more
Find a day of wedding coordinator near San Diego, CA

Find a day of wedding coordinator near San Diego, CA

17 near you

Find a day of wedding coordinator near San Diego, CA

17 near you

Give us a few details and we’ll match you with the right pro.

Zip code

Top 10 Day Of Wedding Coordinators near San Diego, CA

Day-of Wedding Coordinators Cost Guide

  • $
  • $$
  • $$$
  • $$$$

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for San Diego day of wedding coordinators
Cheryle W.
I cannot tell you enough how great it was to have Chi as our wedding coordinator! Everything we talked about, she followed through, and then some. Chi was always accessible through email, text or phone call, and always answered any questions or concerns that I had. On the day of my wedding, Chi took care of everything and organized everyone. My only job on my wedding day, was to enjoy the moment. So very happy to have her as my wedding coordinator!!! All our guests even commented on how well organized the wedding was, and how great our wedding coordinator was.
NMA EventsNMA Events
Jerri W.
I told my daughter that I wanted to hire a professional to assist on her wedding day, so we could enjoy ourselves and not have to worry about anything! I contacted a few pros and my daughter and I met with Valentina first. We both knew that she was the perfect coordinator for us. We hired her for the month of coordinating and it was a great decision! She did an exceptional job and we did enjoy every stress-free minute of her wedding day! Valentina took time to meet with my daughter and her fiance so she would understand their vision for their wedding. I did not realize, how much I needed her, until it was a month before the wedding! I would recommend having a coordinator as a priority for any wedding. It was a beautiful, stress-free wedding day! Thanks Valentina - you are an amazing professional and a wonderful person!
V Party & Event - Wedding PlanningV Party & Event - Wedding Planning
Rachel E.
Monica was absolutely amazing as the day-of coordinator for our wedding! She was incredibly helpful and made our day as stress free as possible. The decor was perfect and everything was set up exactly like I envisioned. She was such a pleasure to work with and I would highly recommend her to anyone.
Confetti & Glitter EventsConfetti & Glitter Events
Tatiana S.
I seriously can't express how thankful and lucky I am to have found and have hired Andrea as my day of coordinator. She and her team went above and beyond to make my wedding day absolutely perfect and even more than what I had imagined. She was always so composed, sweet, and professional through this whole process leading up and on my wedding day. I would recommend her services to EVERYONE seeking to hire a trusting and a rockstar of a coordinator! Andrea - Thank you again for all your help! You were a dream to work with! <3
Events by AbelEvents by Abel
Morgan P.
I cannot rave enough about Monica! Working with her was an absolute pleasure and made for a completely stress free wedding day. I did not initially think I needed or wanted a day of coordinator, but I am SO thankful that I changed my mind and found Monica. I highly, highly recommend her!
Confetti & Glitter EventsConfetti & Glitter Events
Thumbtack Customer
I hired Christina as my day-of wedding coordinator. She was absolutely AMAZING. She and I went over logistics once and she handled everything that day - including set up and decor, communicating with the DJ, keeping everything on track. The best part was that she would do things that I didn't ask for - like grabbing me a gluten free plate of food and having the caterer pass apps right when we arrived to the reception on our party bus. I would highly recommend hiring Christina as a day-of coordinator. She was a pleasure to work with.
Scrap At It DesignsScrap At It Designs
Hayley G.
We hired Monica for our day-of-coordinator for our wedding and could not have been happier with her work! She was professional, responsive and helpful with her advice and knowledge from the very beginning through the very end and she pulled off our reception flawlessly. A great person to work with :)
Confetti & Glitter EventsConfetti & Glitter Events
Stefan M.
Melanie did an amazing job coordinating our wedding. I really think our choice to hire her was the #1 reason everything went so smoothly on the day of. She took care of so much communication the month leading up to and day of our wedding-- I really never had to deal with any issues on the day at all, and no one came to me with any problems. As far as I knew, there were none! She was organized, professional, flexible, and overall a joy to work with. I highly recommend hiring her for your event.
Melanie Oliver EventsMelanie Oliver Events
Caitlin R.
I am an event planner myself, so it is hard to impress me. At the same time, I know the value of having a good event planner on your side. Maleni and her team were amazing. She is the perfect blend of nice while still having structure and authority when needed. She made my wedding day seamless and I didn't worry about a thing. If you are debating whether you need a Day Of coordinator, or a wedding planner, trust me you do! You will be able to enjoy your big day so much more with Maleni taking care of all of the details, tear down, etc.
Lovely & Sweet EventsLovely & Sweet Events
Jenn D.
Andrea was absolutely amazing to work with. She was organized every step of the way, didn't miss any details and even though she was my day of coordinator - she didn't leave me hanging throughout my planning process! On the big day - she was so relaxed and on top of every detail. Even my wedding party was super impressed. They kept asking where I found her! It was the perfect choice having her be in charge of our big day. We were able to count on her 1000%! I could not have done it without her!!
Events by AbelEvents by Abel
Kathy K.
Adriana of The Big Day Wedding Coordination was very pleasant and quick with responding to me. She does have a policy that if you need to cancel within the 90 days prior to the event you will lose your deposit. (I had to cancel about 75 prior due to unforseen circumstance). For a day of I thought that was a little steep since I had not yet even met with her, but I did sign the contract so it is what it is. I am sure she would have done a great job if we did continue to use her service.
The Big Day Wedding CoordinationThe Big Day Wedding Coordination
Thumbtack Customer
Monica is AMAZING! My husband and I are feeling so lucky to have her as our wedding coordinator. She was so organized, helpful and prompt in reply all the time. Plus, she gave great ideas on florist and other wedding decorations and made beautiful seating chart and timeline. On our special day, she stayed on top of everything and made it smooth and sweet! And we LOVE how she lightened up the reception room with florals and candles. I was totally impressed when I saw the room since I had been really worrying that the room would be too dim. Thanks Monica for everything. You are the best!
Confetti & Glitter EventsConfetti & Glitter Events
Patricia C.
I needed a Wedding Coordinator to decorate the reception venue on the day of the wedding since I wasn’t going to have time to do so, Valentina contacted me and from her initial email I knew she was perfect! Her email stood out from others due to her professionalism and well thought out questions, she came off as someone that knew what the job entailed and asked all the right questions. The wedding was 5 months away Valentina kept in touch and as the date draw closer scheduled a meeting to go over the details meeting her in person just solidified my decision. Throughout the months Valentina made sure to very politely keep in touch with me always offering to help in anything needed despite the fact that I had only hired her for the day of. In the few days before the wedding she contacted me to check on last details, 3 days before the wedding I had to completely change the lay-out and was in constant communication with her for the next 2 days. Valentina went above and beyond to make our day perfect, I really never did worry about the reception decoration because she was in charge she gave me such peace of mind it was really great to be able to trust someone so much and not have to worry. The day came and she did an absolutely great job, she got to the venue early, set up the tables, décor, managed the florist and arrangements, deliveries, picked up a cake, greeted our guests and announced our entrance. Valentina was absolutely amazing and wedding coordination is really her calling, she had great taste decorating the cake table, gift table, everything looked beautiful. She added a few flowers to the cake and sent me a picture for approval it was so classy and beautiful and something I hadn’t thought of. Valentina was a joy to work with, always professional, kind and willing to do a great job she was my best vendor and I’m so grateful for her she saved me a lot of stress and did a great job my guests were blown way and are still talking about how beautiful the reception was. I’m a Project Planner by profession and looked forward to planning my own wedding which was fun, but I would not hesitate to hire Valentina and just let her plan and execute the entire event, in fact had I known her earlier I probably would just have hired and let her design and manage it. Thank you Valentina for making our day absolutely perfect! I needed a Wedding Coordinator to decorate the reception venue on the day of the wedding since I wasn’t going to have time to do so, Valentina contacted me and from her initial email I knew she was perfect! Her email stood out from others due to her professionalism and well thought out questions, she came off as someone that knew what the job entailed and asked all the right questions. The wedding was 5 months away Valentina kept in touch and as the date draw closer scheduled a meeting to go over the details meeting her in person just solidified my decision. Throughout the months Valentina made sure to very politely keep in touch with me always offering to help in anything needed despite the fact that I had only hired her for the day of. In the few days before the wedding she contacted me to check on last details, 3 days before the wedding I had to completely change the lay-out and was in constant communication with her the next 2 days. Valentina went above and beyond to make our day perfect, I really never did worry about the reception decoration because she was in charge she gave me such peace of mind it was really great to be able to trust someone so much and not have to worry. The day came and she did an absolutely great job, she got to the venue early, set up the tables, décor, managed the florist and arrangements, deliveries, picked up a cake, greeted our guests and announced our entrance. Valentina was absolutely amazing and wedding coordination is really her calling, she had great taste decorating the cake table, gift table, everything looked beautiful. She added a few flowers to the cake and sent me a picture for approval it was so classy and beautiful and something I hadn’t thought of. Valentina was a joy to work with, always professional, kind and willing to do a great job she was my best vendor and I’m so grateful for her she saved me a lot of stress and did a great job my guests were blown way and are still talking about how beautiful the reception was. I’m a Project Planner by profession and looked forward to planning my own wedding which was fun, but I would not hesitate to hire Valentina and just let her plan and execute the entire event, in fact had I known her earlier I probably would just have hired and let her design and manage it. I will add pictures once I receive them from the photographer. Thank you Valentina for making our day absolutely perfect!
V Party & Event - Wedding PlanningV Party & Event - Wedding Planning
Ready to find a pro?

See more reviews, compare prices, and hire your favorite pros all with Thumbtack.

Why hire professionals on Thumbtack?
Free to use

You never pay to use Thumbtack: Get cost estimates, contact pros, and even book the job—all for no cost.

Compare prices side-by-side

You’ll know how much your project costs even before booking a pro.

Hire with confidence

With access to 1M+ customer reviews and the pros’ work history, you’ll have all the info you need to make a hire.