Find a day of wedding coordinator near Washington, DC

Find a day of wedding coordinator near Washington, DC

27 near you

Find a day of wedding coordinator near Washington, DC

27 near you

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Top 10 Day Of Wedding Coordinators near Washington, DC

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Washington day of wedding coordinators
Thumbtack Customer
Trina and her staff did a lovely job. They were on the ball and made everything run smoothly during the rehearsal as well as the day-of. Initially, I wasn't sure if I needed a designated wedding coordinator, but I am so happy I hired Trina because they made the week before and the wedding day stress free for me and my husband. I highly recommend that everyone hires a day-of coordinator, and I highly recommend working with Trina and Affairs Remembered!
Affairs Remembered EventsAffairs Remembered Events
Kayla K.
Let me just say, as a bride, the only thing you want to hear on your wedding day is "I've got it handled" Trina handles things. She's is extremely responsive and TRULY KNOWS how to coordinate a wedding. Down to the minute details. We would not have been able to have our big day without her. I can't recommend her enough.
Affairs Remembered EventsAffairs Remembered Events
Laura F.
Ashley did an amazing job as our day-of-coordinator for our wedding reception. She talked us through what to expect at the event, met us at the venue for a walk-through, and just made sure everything went seamlessly the day of the party--I didn't have to worry about a thing!
Ashley Nicole EventsAshley Nicole Events
Thumbtack Customer
From the moment we contracted Edelina, we found her to be extremely well organized, responsive, and detail oriented - exactly what you would want in a wedding coordinator. We were trying to arrange the wedding ourselves and hired Edelina as our day-of coordinator. However, she went above and beyond to help us manage vendor contracts and answer all of the questions we had. Edelina also brought some of her junior planners to help facilitate the day and her whole staff was professional, friendly, and on top of things. We couldn't imagine how we could have pulled off our wedding without Edelina's experience and proactiveness. We highly recommend Edelina, you can't go wrong!
Event Details by EdelinaEvent Details by Edelina
Thumbtack Customer
Bianca is absolutely incredible. She goes above & beyond in every way, and is incredibly nice on top of it all. We did not hire a coordinator until a couple weeks before the wedding, but I wish we had hired her much much earlier in the process. It made our lives on the wedding day so much easier, and we were actually able to enjoy the party.
A Beyoutiful Fete Events & DesignA Beyoutiful Fete Events & Design
Thumbtack Customer
My husband and I decided just 3 weeks before our wedding that we needed a wedding coordinator and we are so glad we did! RoDonna and her team came to the rescue on very short notice and helped us pull all of the details of our wedding together. She reviewed all of our vendor contracts and contacted our vendors, and she put together a very detailed schedule for the day that everyone could follow. All of our vendors told us how impressed they were with her! The whole day went perfectly and we could not have done it without her. She was very professional and her pricing was very reasonable. I would recommend her to any bride in the DC area.
Unforgettably Yours Events, LLCUnforgettably Yours Events, LLC
Thura A.
Choosing Shauna and her team (LaToya and Maya) as our day-of coordinator was the best decision we made in our wedding planning process. I can say honestly that our big day would not have been as smooth and lovely as it was without Shauna and her team. Shauna was super kind, professional, responsive and paid great attention to detail. We met in person a few different times, had numerous chat through the phone and talked through my whole wedding vision down to the tiniest detail and she was able to take my vision and make it a reality 100x better than I could ever imagine. Yes, planning a wedding can be overwhelming, but Shauna helped us every step of the way. She and her team made the day stress-free and everything came together perfectly. The day ran extremely smooth thanks to her detailed planning and I could not have asked for a better person to do the job! We would absolutely recommend hiring her for your wedding!
"Bride-to-be" Weddings"Bride-to-be" Weddings
Tanisha H.
I’m so glad that I found Amy. I spoke with several wedding coordinators but I found Amy to be the most responsive. When I spoke with her she set my mind at ease and I appreciated her professionalism. I had 5 months to plan and with Amy’s help I was able to have my dream wedding. She is very knowledgeable and help me stick to my budget. I am happy and satisfied with how my big day turned out and wish I could do it again. Thank u Amy (big hug)
Top Shelf Event PlannersTop Shelf Event Planners
Karina R.
Sarah and her sister Alli are awesome. I was bery nervous planning my wedding because I’m a very organized person and I knew I couldn’t be the morning before the wedding organizing everything. I hired Sarah for the day of the wedding coordination and from the moment I met her I felt in love. She made everything come together, made a timeline and also made sure all my vendors had all the information. Honestly i was very happy I found them! My fiance was very happy as well they did such a great job! In addition to all this they are great people, you meet them and you want to be their friends.
S.D. Events, LLCS.D. Events, LLC
Shaday L.
Shauna and her team went above and beyond to make my wedding as stress-free and smooth as possible! When I had my initial consultation and saw my day-of timeline, I knew I was in "safe hands". They make sure my vendors delivered, the bridal party was on time and in place, and the couple could rest and enjoy their day. I'm highly satisfied and grateful to the team for the amazing coordination. If anything went wrong, I really didn't notice because they took care of things :D. I highly recommend Bride-to-be!
"Bride-to-be" Weddings"Bride-to-be" Weddings
Emie S.
Our day would not have been the same without Mary. She deserves way more than 5 stars! Leading up to the event she answered all of my wedding planning questions and offered to do anything she could to help. She also communicated with my mother and mother-in-law who were helping me plan. She had great ideas and made sure we thought about the little details we missed. After every conversation, I was less stressed and more excited! Before the event, she met with us to go over details, sent out a schedule, and was there for our rehearsal. A few days before the wedding, she reached out to all of our vendors to introduce herself. I didn't have to worry about a thing on the wedding day. My family and bridesmaids could also relax. Mary is priceless. If you're questioning whether you should have a day-of coordinator the answer is YES. If you're having trouble deciding who, the answer is MARY. She was so sweet to work with and we loved her we-can-make-that-happen attitude. I can't thank her enough for making our wedding day dreams come true :)
MJM Events & Staffing, LLCMJM Events & Staffing, LLC
Thumbtack Customer
Initially Lynn and I contracted for her to be my "day of" wedding coordinator. We had an initial meeting a few weeks out from the wedding and both my daughter and I were so impressed with her professionalism, her warmth, and her willingness to do simply whatever was needed that we took on more hours for her for "whatever was needed." And she can deliver in many ways. A particular strength was her timelines for the vendors and the families, as was her presence at both the rehearsal and church, and reception at Anderson House in DC. She worked well with all of our vendors. During the events she was always lovely, thorough and vigilant. She stayed long after we left and cleared up lots of loose ends at the venue. Her good humor made her a delight to work with. She made our perfect day possible. Kathy
Wedding and Event Floral DesignWedding and Event Floral Design
Thumbtack Customer
Mary did an amazing job as the day-of-coordinator for our wedding. We decided to hire one at the last minute, and I'm so glad we chose Mary. She went above and beyond to make sure everything happened the way we envisioned it (she even insisted on putting together bathroom baskets for the guests, bringing glow sticks for our exit, and lending us her own personal coolers for the bar). She's also really fun to be around, and it's evident that she loves what she does. Thank you!
MJM Events & Staffing, LLCMJM Events & Staffing, LLC
Thumbtack Customer
We hired Edelina to be the DOC for our 100-person, same-sex, church-hall, largely DIY wedding reception in September. We also hired several of her staff to set up the hall, receive food from the caterer and serve it buffet-style, arrange presentation of several types of desserts, and take care of clean-up. In the several months throughout the wedding planning, Edelina was extremely accessible for questions and recommended several other vendors to us, including our fantastic bartender. On the day itself, Edelina did a phenomenal job! She and her staff went above and beyond, including set-up and clean-up projects that took longer than anticipated, and rolled with everything. She coordinated the timing and direction of several live musical performances, including a band, and handled both professional catering and family-provided food with energy and care. She and her staff ran what could have been a chaotic kitchen with military precision. The wedding went off without a hitch and was very 'us' - thank you, Edelina!
Event Details by EdelinaEvent Details by Edelina
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