Find a wedding coordinator near Chicago, IL

100+ near you

Find a wedding coordinator near Chicago, IL

100+ near you

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Top 10 Wedding Coordinators near Chicago, IL

4. “I Do” Bridal Boutique
from 1 review
  • 11 years in business
"Tracy and Deb 💕❤️ thank you so very much for not only planning but coordinating our wedding day! At first I was just looking for my vendors on my own when I came across hair and makeup I found Traci ‘s business called Makeup and Hair by Traci &co. Not only do they do red carpet ready hair and make up for brides and bridal parties but they also do wedding planning and Day of coordination which made planning my wedding so much easier! I had initially hired a different wedding planner who was starting to really stress me out that is why I took to Wedding Wire to find vendors on my own and I cannot think these two ladies enough! At first I was a little taken aback by the fact that they are able to do the two most important jobs of the day on my wedding day but they killed it !! They started helping me day one which was about 8 to 9 months before my wedding day and found all of the vendors for me scheduled meetings not only did one of them show up to all of my meetings but they assured me weekly that everything was going as planned! The day of my wedding was the best day of my life so far and I could not have done it without the two of them I cannot tell you how grateful we are for all of your help we could not have done this without you guys. I highly recommend “I do “bridal boutique for not only wedding planning and coordinating but they do amazing hair and make up as well! Thank you so much again!!"
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9. Bethany Moore Events
Top Pro
from 31 reviews
  • 3 years in business
  • 44 hires on Thumbtack
"I worked with Bethany Moore Event planning, and more specifically with Hannah. These girls are amazing! Hannah was with us along the way even though we only hired them for "day-of" it felt like much more. Hannah was with us for the walk throughs before and available via email. It was AWESOME to be able to hand over all of my vendors/day of worries and responsibilities to her ahead of time and trust that it was all in good hands. Hannah rocked it!! She took care of all of the details exactly as I envisioned, made sure everyone got everything they were supposed to/everything was set up and returned as planned. She coordinated with all of my vendors ahead of time and day of. She was a total boss at rehearsal and the day of the wedding getting our bridal party on top of their stuff. If we had any issues/crises on our wedding day I didn't know about it and that's all you can hope for having a wedding coordinator - peace of mind and execution of your dream wedding. Worth every penny. On top of that she is so sweet and wonderful as a person! My only regret is not hiring her for more of the process (Month of/the whole wedding planning/design) and recommend them and Hannah to any bride!! You are in good hands!!! Oh and I asked Hannah to set up some things in our changing suite (robes, slippers, my dress and accessories) for the next day and she made it look soooo cute and special!! :) These girls are very organized, on top of things, and make everything trendy and cute and easy. Can't say enough good things! Hire them!! :)"
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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

How much does it cost for a wedding planner?

Wedding planning is a full-time job — unless you hire a professional to handle the hard work for you. The cost for a wedding planner will depend on the level of service you desire. The least expensive wedding planner option is day-of coordination, then partial service, then full-service.  

The national average cost for wedding planning is between $990 and $1,300. Costs are greatly affected by region, with rural or smaller-town wedding planners often far more affordable than planners in higher-cost cities. Here are some examples of the various levels of wedding planning and their potential average costs:

  • Day-of-wedding coordination: $800-$1,700. Day-of services can include the planner finalizing all details, creating a timeline, confirming vendors and overseeing all setup, day-of activities, and cleanup. The couple does all the front-end planning and contracts all the vendors. Time commitment could be about 15-25 hours, depending on pricing.
  • Partial service: $1,500-$3,800. Here the planner works with the couple from the beginning, helping contract vendors, creating a timeline, and overseeing all details of day-of execution. Time commitment could be about 30-60 hours, depending on package and pricing.
  • Full service: $3,500-$8,000 or more. Here the professional handles all wedding and planning details including working on design, securing rentals, getting the venue and vendors, and handling complete execution of the event. Time commitment could be 50-150 hours or more, depending on package and pricing.
  • Consulting: $50-$150 per hour for design, vendor, reception and other wedding planning consultation.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

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